Part-Time Administrative Specialist II - Police Permits

This part-time Administrative Specialist II position is located in the Regulatory Services and Permits Unit of the Cobb County Police Department. The position involves operating a cash register, serving the public daily, maintaining unit databases, dealing with wanted individuals by notifying law enforcement, advising the public of their permit denials when applicable, supporting the unit's law enforcement personnel, operating computer hardware and software to generate permits for citizens handling alcohol, health spa employees, pawn shop/precious metals employees, door-to-door solicitors, and issuing access identification cards to all DPS personnel.

The position will also provide clerical support by preparing, generating, and/or editing police records, processing department forms and documents, entering data into program databases, answering phone calls to the unit’s main phone line, making phone calls as required, and assisting the general public, law enforcement officials, and other interested parties with police permits-related issues. The position will also complete tasks assigned to them by the unit supervisor.

The position requires NCIC/GCIC operator certification within the first week of employment. The hours for this position are 7:45 am to 4:45 pm Mondays & Wednesdays, and 7:45 am to 4:30 pm Fridays. The office is closed weekends, holidays, and during county-declared inclement weather closings.

This position requires completion of both a Microsoft Word skills test and a Microsoft Excel skills test to move forward in the hiring process. The skills testing information and link will be sent via email after the closing date of this job announcement for applications received that successfully meet qualifications for this position. Skills testing must be completed by Thursday, October 29th, at 11:59 pm.

Please note, failure to complete the assessment will disqualify you from consideration for this position.

• Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; circulates documentation to appropriate departments.
• Distributes documentation between department/staff members and internal/external individuals/agencies; operates fax machine to send/receive documentation; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
• Types, prepares, proofreads, and/or completes various forms, reports, correspondence, lists, logs, notices, schedules, calendars, attendance records, check requests, purchase orders, requisitions, budget documents, contracts, agreements, statistical reports, incident/accident reports, work order requests, agendas, minutes, motions, ordinances, resolutions, accident/incident reports, inventory records, charts, graphs, spreadsheets, or other documents.
• Provides administrative/secretarial support for management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars…