Pre-Construction Coordinator

About Us:

We are a multi-state licensed, unlimited-tier General Contractor specializing in both general and mechanical contracting construction services. As a proud service-disabled veteran-owned business, we excel at delivering high-quality projects to the federal government and are expanding into the private market.

We are seeking a highly detailed, organized, and motivated multitasker to join our team as the Pre-construction Coordinator. This role is essential and central to overseeing and supporting the company's estimating efforts. The position demands excellent organizational skills, a proactive attitude that is highly valued, and the ability to handle multiple tasks efficiently.

• Project Documentation Management:
  Organize and manage all project-related documentation, including plans, specifications, and amendments.
• Ensure that all documents are current and easily accessible to the preconstruction team.

• Bid Package Preparation:
  Assist in the preparation of bid packages, proposals, and presentations.
• Ensure that all bid documents are complete, accurate, and submitted on time.

• Scheduling and Coordination:
  Coordinate project schedules and deadlines.
• Track critical dates and ensure that all team members are aware of upcoming milestones.

• Subcontractor and Vendor Communication:
  Communicate with subcontractors and vendors to gather pricing, availability, and other essential information.
• Maintain a database of dependable subcontractors and vendors.
• Contact subcontractors early in the bidding process to secure their participation.

• Subcontractor Bid Management:
  Manage subcontractor bid management on Building Connected.
• Gather subcontractor RFIs and work with estimators to submit project RFIs.
• Ensure timely and accurate distribution of bid invitations and follow-ups.

• Estimating Support:
  Assist estimators in gathering and compiling necessary project data.

• Enter data into estimating software and maintain estimating databases.
• Utilize On-Screen Takeo, and Quick Bid for accurate takeo, and estimating tasks.

• Administrative Tasks:
  Handle administrative tasks related to the preconstruction process, such as filing, document control, and data entry.

• Project Management System Coordination:
  Manage bidding projects in One Drive, On-Screen Takeo,, Quick Bid, Building Connected, and
• Ensure all project management systems are up-to-date and properly maintained.

• Client and Stakeholder Interaction:
  Serve as the primary point of contact for clients during the pre-construction phase.
• Coordinate with architects, engineers, and other stakeholders to gather and relay all essential information.

• Meeting Coordination:
  Schedule and coordinate meetings with internal teams, clients, and subcontractors.
• Prepare agendas, take meeting minutes, and distribute them to relevant stakeholders.

• Bid Calendar Management:
  Maintain and update the bid calendar to ensure all deadlines are met.
• Track and follow up on bid submissions and outcomes.

• Cost Comparison and Analysis:
  Compile and compare subcontractor bids to help estimators choose the most competitive and qualified ones.

• Education:
  
  Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field is preferred. Equivalent work experience will also be considered.

• Experience:
  
  Minimum of 2 years of experience in a construction or preconstruction role.
• Experience in commercial general contracting is a plus.

• Skills:
  
  Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with estimating software (e.g., Bluebeam, On-Screen Takeo,, Quick Bid).
• Familiarity with subcontractor bid management software (e.g., Building Connected).
• Attention to detail and a high level of accuracy.
• Critical thinking skills are a must
• Strong work ethic as work weeks can regularly extend beyond 40 hours a week.
• Self-starter who doesn’t require management directives to perform their work
• Ability to think outside the box and suggest improvements to management if they identify a better way to perform a task.

• Industry Knowledge:
  Fami…