Construction Controller

Location:

Marietta, GA

Position Type:
Full-time in office

Position Summary

This is a hands‑on Construction Controller role where the position owns the entire accounting function: payroll, time keeping, basic bookkeeping, AIA billing/pay applications, AR/AP, job cost accounting, WIP generation including over/under billings, month‑end close reconciliation, CFO‑style reporting, cash flow forecasting, and development of financial reports. You will standardize processes, implement controls, build dashboards, and deliver actionable insights.

Key Outcomes (What Success Looks Like)

• Month‑end close by with accurate P&L, Balance Sheet, and Cash Flow.
• Generation and maintenance of Work in Progress reports, including over-/under-reporting based on earned revenue
• Analyze cost‑to‑complete and actual vs estimated reports to identify red flags, then report to executive management and project operations for further action by those teams.
• Job Cost according to CSI cost code, budgets variance reporting, and communication with executive and project operations staff, then red flags are discovered
• AR discipline: clean AIA pay apps generation with input from the project operations team, ensure project billings remain current and don’t lag, ensure accuracy in numbers to minimize client rejections.
• AP discipline: PO/commitment plus matching, approval thresholds enforced, weekly pay runs on schedule.
• 13‑week cash forecast updated weekly and rolled forward monthly.
• KPI dashboard monthly: DSO, DPO, backlog GM, cash conversion, change order cycle time.

Core Responsibilities Project Accounting & Billing (AIA)

• Build SOVs and prepare AIA G702/G703 pay applications; manage retainage, conditional/unconditional lien waivers, and compliance packets.
• Coordinate with PMs for percent‑complete, approved change orders, and SOV updates.
• Maintain change order log (approved vs pending) and margin impact.

Accounts Receivable & Collections

• Issue invoices/pay apps, post receipts and retainage, monitor AR aging, and drive collections with documented notes and escalation.
• Track retainage releases at substantial completion/closeout.

Accounts Payable, Commitments & Purchasing

• Onboard vendors/subcontractors (W‑9, COI, agreements); maintain vendor master with strong controls.
• Implement PO/commitment process tied to budget; perform 3‑way match (PO/receiver/invoice).
• Code AP to job and cost code; schedule weekly payment runs; manage sales/use tax and 1099‑NEC.

Job Costing & WIP

• Maintain cost code structure; ensure accurate job cost postings (labor, materials, equipment, subs, GC).
• Prepare monthly Work in Progress reports based on earned revenue, including over/under billings, and update the balance sheet to match.
• Analyze budget vs actual by cost code; publish variance commentary and gross margins at completion.

Close & Reporting

• Own GL: accruals, deferrals, revenue recognition, prepaids, fixed assets, bank/credit card reconciliations.
• Publish a monthly Controller’s Book: P&L, BS, WIP;
  Job Cost to Budget; AR/AP aging; and cash flow reporting
• Prepare annual audit/review packages; partner with outside CPA for tax and year‑end.

Systems, Process & Controls

• Power‑user in Quick Books Enterprise and lead roadmap to Foundation Software or Sage Intacct Construction within 6–12 months; integrate with Procore or equivalent.
• Design and enforce approval workflows, document retention, and audit trails.
• Implement positive pay and payment controls; standardize templates (SOV, pay app covers, waiver packets).

Additional Duties

• Dual approval for payments:
  Controller prepares;
  Owner releases ACH/wires/checks (positive pay enabled).
• Bank reconciliations are monthly by the Controller; the Owner reviews bank statements and the WIP package.
• Vendor master changes (banking/address) require the owner's sign‑off with call‑back verification.

Monthly Deliverables (Owner Review Pack)

• Financials: P&L (consolidated and by job), Balance Sheet, Cash Flow.
• WIP report with earned revenue, cost‑to‑complete, EAC/ETC, and over/under by project.
• Job Cost to Budget by cost code with variance explanations and GM at completion.
• 13‑week cash forecast (rolling), with key cash drivers and collection priorities.
• AR aging (with…