Events & Meetings Manager

JOB CODE: 488D

DIVISION: Chief of Staff

SALARY

SCHEDULE:

CS1 (5, 6 or
7)

DEPARTMENT: Events & Venue Management

WORKDAYS: Annual Administrative Employees

REPORTS TO: Senior Executive Director, Events & Venue Management

PAY GRADE: Annual Central Office Personnel

FLSA: Exempt

PAY FREQUENCY: Monthly

Plans, executes, and manages corporate and public events and meetings in a variety of venues to provide a high-quality experience for both the client department/division and the audience. Manages projects in support of the District's initiatives. Assists the Senior Executive Director with the overall management of the Events Department.

• Educational Level: Master's degree
• Certification/License
  
  Required:
  
  Valid Georgia Leadership Certificate
• Experience:
  
  5 years professional experience
• Physical
  
  Activities:
  
  Routine physical activities that are required to fulfill job responsibilities.
• Knowledge, Skills, & Abilities:
  Written, oral and visual communication; organization; project management; manage and prioritize work for multiple events and/or projects simultaneously; supervise the work of other staff when directed.

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

• Demonstrates prompt and regular attendance.
• Provides the highest level of customer service while delivering high-quality coordination for multiple, sometimes concurrent or overlapping, corporate and public events and meetings of all sizes in a variety of venues.
• Works collaboratively with clients and Department staff to design, specify, plan, and coordinate event and meeting needs.
• Receives client requests and initiates event orders detailing client requests, event requirements, event schedules, and setup specifications by collaborating with other department staff to specify necessary requirements.
• Performs site visits with department staff, clients, venue representatives, and/or vendor/partner representatives to determine and specify equipment requirements.
• Works collaboratively with department staff to specify requirements for audio, video, lighting, rigging, electrical, furniture, décor, and other production needs for events and meetings.
• Prepares and reviews floor plans, production schedules, engineering needs, and other necessary documentation for events and meetings.
• Manages the on-site production of events and meetings, including load-in and load-out.
• Works collaboratively with clients and content development team to develop and prepare multimedia content for delivery at events, meetings, and projects.
• Develops and updates production materials including guidelines and manuals.
• Develops, implements, and monitors best practices and procedures to ensure high-quality event coordination outcomes.
• Identifies opportunities for ROI.
• Works collaboratively with department staff, clients, and other departments to ensure a sound marketing communication process for all events and meetings.
• Plans and manages short-term and long-term projects, as assigned.
• Maintains knowledge and research trends in event technology, attendee engagement, techniques, style, and strategies.
• Makes recommendations for hardware and software upgrades and implementation.
• Assists with development of knowledge, skills, and abilities of student production crew.
• Provides supervision, mentoring, and guidance of student interns, as necessary.
• Performs other duties as assigned by the appropriate administrator.