Assistant Manager - Charles Cyprus, Marina CA

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Within established management operating and fiscal policy, the Assistant Manager assists the Community Manager in managing the day‑to‑day activities of operating and maintaining facilities and equipment in housing projects designed to provide low‑income families, seniors, special users, or other eligible individuals with furnished or unfurnished housing in single or multi‑unit dwellings by performing the following duties.

• Orders office supplies.
• Schedules maintenance repairs, generates and files completed work orders and follows up as appropriate.
• Assists in resident move‑in/out procedures and unit inspections.
• Maintains wait list and processes applications in compliance with regulations and EHMI policies; explains entire move‑in procedures.
• Collects rent and accounts for monies collected; performs daily bank deposits as needed.
• Answers telephone and handles office interactions in a friendly, courteous and sincere manner.
• Sorts and distributes inner office mail.
• Prepares recertifications of residents by interviewing residents, obtaining appropriate documentation and completing worksheets; submits worksheets to manager or Property Supervisor for approval.
• Compiles and maintains accurate written records of residents (e.g., Emergency Information, Incident Reports). Maintains resident files in a neat and orderly manner according to EHMI standard policies.
• Refers applicants to alternative housing if all available units are occupied or if the wait list is closed.
• Ensures consistent application of project rules and regulations.
• Ensures consistent application of Program (HUD, CHFA, RHCP, TCAC, etc.) rules and regulations.
• Prepares Project Status Reports (PSR’s).
• Maintains a clean and well‑organized office.
• Maintains a businesslike and professional appearance.
• Promotes harmonious relations among residents, housing personnel and community members; demonstrates enthusiasm and stamina for the housing project and position; represents the project in business matters to residents and the community at large; is sensitive to the housing philosophies of the owner/sponsor.
• Maintains congenial relationships with all residents and resident service coordinators/agencies, understands and is sensitive to cultural background, economic status, and special needs; adheres to Equal Employment and Equal Housing Opportunity requirements.
• Exercises common sense, good judgement, consistency, and self‑control in day‑to‑day contact with residents and in other business‑related matters.
• Demonstrates company loyalty and integrity in all financial matters and in reports to supervisors and other management personnel, and in relationships with residents and co‑workers.
• Actively participates in our culture of inclusivity.

• 6 months clerical/office experience or other related experience and/or training.

• Type professionally and accurately at a minimum of 40 wpm.
• Previous experience in property management a plus.
• General understanding of preventive and ongoing apartment maintenance.
• Computer literacy—PC hardware, YARDI software a plus.
• Proficient in word‑processing and spreadsheet software (Word, Excel, Outlook).
• Self‑starter, flexible, detail‑oriented, and well organized.
• Ability to work independently and in a team environment.
• Experience working with diverse groups, i.e., staff, residents, outside contacts.
• Commitment to the company’s goals and philosophy.
• Passionate about equitable housing.

Experience with HUD or CTCAC properties a plus.

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, government regulations, loan documents, financial reports, regulatory agreements and other legal documents. Ability to respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present…