Assistant Controller - Procurement & Accounts Payable

Job no: 494781

Work type: Administrative (Full Time)

Location: Marion, IN

Categories: Business/Accounting/Finance

Job Title: Assistant Controller - Procurement & Accounts Payable

Reporting Relationship: AVP of Finance

Unit: Central Administration

Department: Controller-Central Administration

Campus

Location:

Elder Hall, Marion, IN

The Assistant Controller is primarily responsible for overseeing and strengthening the organization’s procurement and accounts payable functions within the broader controllership and finance framework. This role ensures strong financial controls, regulatory compliance, accurate financial reporting impacts, and efficient procure‑to‑pay operations. The Assistant Controller partners closely with Accounting, Finance, Legal, and Budget to optimize vendor relationships, manage risk, and drive cost and process efficiencies.

This position supports the Controller’s Office accounting operations and strategic initiatives in finance.

• Procurement Oversight & Financial Governance
  • Provide financial leadership over purchasing activities to ensure alignment with budgetary controls, cash flow objectives, and organizational strategy.
  • Establish and enforce procurement policies, approval thresholds, and internal controls consistent with accounting and audit standards.
  • Analyze procurement spend, cost trends, and savings initiatives; report findings to the Controller and senior finance leadership.
  • Ensure purchasing activities are accurately reflected in the general ledger and financial statements.
• Contract Review & Vendor Management
  • Review and approve vendor contracts from a financial and risk perspective, ensuring compliance with accounting policies, internal controls, and regulatory requirements.
  • Partner with Legal, Risk, and Operations to evaluate contract terms, payment structures, and financial exposure.
  • Oversee vendor master data integrity and maintain a centralized contract and supplier management system.
  • Monitor vendor performance, pricing compliance, and contractual obligations.
• Accounts Payable Oversight
  • Direct the accounts payable function, ensuring timely, accurate, and compliant processing of invoices, payments, and accruals.
  • Oversee invoice matching, coding, approvals, and payment runs in accordance with internal control standards.
  • Implement and maintain controls to prevent fraud, duplicate payments, and errors.
  • Manage AP aging, optimize payment terms, and support working capital and cash management objectives.
  • Coordinate AP activities with month‑end close, audits, and financial reporting requirements.
• Systems, Controls & Process Improvement
  • Evaluate and enhance ERP, procurement, and AP systems to improve accuracy, efficiency, and auditability.
  • Lead or support system implementations, upgrades, and automation initiatives related to procure‑to‑pay processes.
  • Identify opportunities for automation, digitization, and AI‑enabled solutions to strengthen controls and reduce manual effort.
  • Partner with IT to ensure data integrity, system security, and reliable reporting.
• Team Leadership & Development
  • Lead, coach, and develop procurement and accounts payable staff within a controlled accounting environment.
  • Establish performance expectations, conduct evaluations, and support professional growth.
  • Promote a culture of accountability, continuous improvement, and compliance.

According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

• Bachelor’s degree in Accounting, Finance, Business, Supply Chain Management, or related field required.

• Five or more (5+) years of progressive experience in accounting, procurement, and/or accounts payable, including at least three (3) years in a supervisory or management role.
• Strong experience with ERP systems and procure‑to‑pay or AP automation platforms.

• Strong understanding of accounting principles, internal controls, and audit requirements.
• Proven experience in vendor contract review and financial risk assessment.
• Advanced analytical and systems‑thinking skills.
• Abili…