Office Administrator

Part Time Administrator

About the Role

We are delighted to be recruiting on behalf of a well-established local charitable organisation seeking an experienced and highly organised Administrator  to join their team on a part-time basis.

This is a fantastic opportunity for someone who enjoys a varied and responsible role, working closely with a Board of Trustees to support the smooth day-to-day running of an organisation that makes a genuine difference within its local community.

The successful candidate will be a confident, proactive and professional individual who is comfortable managing their own workload, coordinating a range of administrative activities and acting as a key point of contact for the organisation.

Key Responsibilities

Act as the first point of contact, managing telephone, email and general enquiries.

Provide comprehensive administrative and organisational support to the Board of Trustees.

Coordinate meetings, prepare agendas, distribute documentation and maintain accurate records.

Maintain electronic and paper filing systems, diaries and important organisational deadlines.

Support governance and compliance activities, including statutory reporting and maintaining relevant documentation.

Assist with the administration of charitable grants and community support applications.

Liaise with external professionals, suppliers and service providers on behalf of the organisation.

Coordinate property-related administration, including maintenance arrangements and communication with relevant parties.

Support financial administration, including processing invoices, monitoring payments and assisting with financial reporting.

Work alongside external accountants and bookkeepers to maintain accurate financial information.

Assist with website updates, social media and occasional events.

Prepare regular updates and reports for Trustees, ensuring key information is communicated effectively.

About You

We are looking for someone who can bring strong organisational skills, attention to detail and a professional, approachable manner to this varied position.

Ideally, you will have:

Previous experience in a senior administration, office management, PA, secretarial or similar role.

Excellent organisational skills with the ability to manage competing priorities independently.

Strong written and verbal communication skills.

Confidence liaising with a range of stakeholders and external organisations.

Good working knowledge of Microsoft Office, including Word, Excel and Outlook.

Experience supporting meetings, preparing documentation and maintaining accurate records.

A good understanding of financial administration, with experience using Xero advantageous.

A discreet and professional approach when handling confidential information.

A proactive, flexible attitude and willingness to take ownership of responsibilities.

Previous experience within a charity, governance or trustee-supported environment would be advantageous, although candidates with strong transferable administrative experience are equally encouraged to apply.

What's on Offer?

This is an excellent opportunity to take on a varied and rewarding part-time position within a community-focused organisation.

You'll have the opportunity to work closely with an experienced Board of Trustees, take ownership of a broad range of responsibilities and play an important role in supporting the organisation's ongoing activities.

Location:

Deeping St James

Hours:

24 hours per week

Salary:
Competitive, dependent on experience

Contract:

Temp to perm

Interested?

If you're an experienced administrator looking for a rewarding part-time opportunity where you can really make a difference, we'd love to hear from you.

Please apply today or contact Anne Corder Recruitment for a confidential discussion…