Financial Shared Services Representative

About BGIS

BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Whether you’re a seasoned professional or a recent graduate, we hire the best and brightest to inspire change for a sustainable future and drive innovation through best practices and technology within our communities and the real estate management services industry. Our diverse, team‑oriented workplace offers opportunities to grow your career, an inclusive culture, a competitive benefits package, employee programs, and a healthy work‑life balance.

Financial Shared Representative is responsible for accurate and timely processing of accounts payable payments according to established internal procedures.

• Processes accounts payable payments in accordance with established processes.
• Communicates with stakeholders such as suppliers to follow up, clarify information or resolve disputes (e.g., payment not made on time); escalates to management when required.
• Liaises with business unit leaders to obtain approval for payments.
• Handles scanned documentation; enters missing data and ensures accuracy.
• Reviews documents for compliance and completeness against established requirements, identifies non‑compliant items, and obtains necessary information.
• Determines appropriate accounting codes for documents according to business unit and expense/cost element type.
• Performs mathematical calculations to verify accuracy, identifies errors, and liaises with stakeholders for resolution.
• Validates accounts payable documentation against supporting documents to ensure accuracy and completeness, resolving discrepancies with stakeholders and management.
• Handles validation, matching, coding and approval exceptions; liaises with business unit leaders to obtain approval exceptions.
• Prepares electronic fund transfers and checks for payments.
• Enters accounts payable transactions into accounting systems.

• Completes vendor set up requisitions and collaborates with Supply Chain Administration to complete vendor set up.

• Files, maintains and retrieves documentation for audit support.
• Performs other duties as assigned.

• Community college diploma preferably in accounting.
• 1 to 3 years of clerical accounting/accounts payable work experience.
• Understanding of sales tax rules.
• Ability to execute work according to established procedures.
• Ability to identify and resolve accounts payable issues and discrepancies.
• Ability to perform basic mathematical calculations and identify inaccuracies in data.
• Ability to process a high volume of data requiring strong attention to detail and accuracy.
• Ability to communicate effectively with others for data exchange, clarification and dispute resolution.
• Ability to exercise judgment.
• Proficiency with accounting systems, MS Office Excel and other MS Office applications, with the ability to quickly learn additional systems.

• Certified Accounts Payable Professional designation from Certified Accounts Payable Association (CAPA).
• Certified General Accounting designation.

This is a contract, full‑time position with a salary range of $44,303 – $52,121 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier‑free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!