Financial Coordinator

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses.

Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at

The Financial Coordinator is accountable for providing transactional support for a process within an accounting cycle. Specific accountabilities include validation and processing of expense reports, p‑card logs and time and labour hours.

• Validates completeness and accuracy of time and labour hours and follows up on missing information to ensure timely processing.
• Reconciles the PCard Log to the PCard Statement, ensures completeness and accuracy, reviews supporting documentation, follows up on missing information, and ensures proper authorization has been received.
• Pulls supporting documentation as directed by Finance for audit support.
• Files processed documents according to the various filing categories within the established time frame.
• Sorts, date stamps and distributes incoming mail on a daily basis.
• Other duties as assigned.

• High volume, recurring, routine and basic transactional processing.

• Requires basic understanding of project coordination, purchasing and accounting systems.

• Transactional support for a process within an accounting cycle (i.e. processing expense reports, p‑card logs and time and labour reports).

• Gathers data for data processing.
• Minimal reporting – e.g. p‑card suspense log, missing time and labour reports, and other ad hoc reporting.

• Internal vertical reporting.
• External suppliers.

• Files and retrieves documentation for audit support.
• Documentation is reviewed prior to submission.

• Basic policy adherence decisions.

• Identification of non‑compliance items.

• Significant interaction with internal operations team.
• Interaction with vendors.

MINIMUM EDUCATION:

Community college diploma or equivalent training (e.g. RPA, CET).

JOB‑RELATED

EXPERIENCE:

More than one year up to three years.

• Advanced knowledge of current purchasing and payables accounting systems and MS Office suite of software.
• Ability to process high volume data with accuracy.
• Ability to communicate clearly with colleagues and vendors for the purpose of data clarification and exchange, and follow up.
• Ability to identify non‑compliance items (i.e. insufficient authorization, missing signature).
• Ability to make basic policy adherence decisions.
• Ability to resolve vendor disputes.
• Ability to identify data discrepancies – (i.e. coding, validation).

• None required.
• Demonstrates interest in pursuing a career in Accounting. Explores potential licenses and professional accreditation options.

This is a regular, full‑time position with a salary range of $44,303 - $52,121 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.