Financial Coordinator

Who We Are
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses.

Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at

SUMMARY
The Financial Coordinator is accountable for providing transactional support for a process within an accounting cycle. Specific accountabilities include validation and processing of expense reports, p‑card logs and time and labour hours.

KEY DUTIES & RESPONSIBILITIES

Validates completeness and accuracy of time and labour hours and follows up on missing information to ensure timely processing.

Reconciles the PCard Log to the PCard Statement, ensures completeness and accuracy, reviews supporting documentation, follows up on missing information, and ensures proper authorization has been received.

Pulls supporting documentation as directed by Finance for audit support.

Files processed documents according to the various filing categories within the established time frame.

Sorts, date stamps and distributes incoming mail on a daily basis.

Other duties as assigned.

FINANCE SPECIFIC SCOPE/DEFINITION

High volume, recurring, routine and basic transactional processing.

Complexity of Accounting

Requires basic understanding of project coordination, purchasing and accounting systems.

Involvement in Full Cycle Accounting

Transactional support for a process within an accounting cycle (i.e. processing expense reports, p‑card logs and time and labour reports).

Preparation of Financial Information

Gathers data for data processing.

Minimal reporting – e.g. p‑card suspense log, missing time and labour reports, and other ad hoc reporting.

Reporting Audience/User of Financial Information

Internal vertical reporting.

External suppliers.

Audit Support

Files and retrieves documentation for audit support.

Documentation is reviewed prior to submission.

Operations vs. Strategic Decisions

Basic policy adherence decisions.

Problem Solving

Identification of non‑compliance items.

Interaction with Client/Management

Significant interaction with internal operations team.

Interaction with vendors.

EDUCATION, JOB‑RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

MINIMUM EDUCATION:

Community college diploma or equivalent training (e.g. RPA, CET).

JOB‑RELATED

EXPERIENCE:

More than one year up to three years.

Knowledge & Skills

Advanced knowledge of current purchasing and payables accounting systems and MS Office suite of software.

Ability to process high volume data with accuracy.

Ability to communicate clearly with colleagues and vendors for the purpose of data clarification and exchange, and follow up.

Ability to identify non‑compliance items (i.e. insufficient authorization, missing signature).

Ability to make basic policy adherence decisions.

Ability to resolve vendor disputes.

Ability to identify data discrepancies – (i.e. coding, validation).

Licenses and/or Professional Accreditation

None required.

Demonstrates interest in pursuing a career in Accounting. Explores potential licenses and professional accreditation options.

This is a regular, full‑time position with a salary range of $44,303 - $52,121 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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