Accounts Payable Specialist in Construction

Job Title:

Accounts Payable Specialist in Construction – Vista Viewpoint Preferred

We are seeking a detail-oriented Accounts Payable Specialist with preferred experience in Vista by Viewpoint and a strong background in the construction industry to join our finance team. This role plays a critical part in supporting project operations by ensuring accurate and timely processing of vendor invoices, subcontractor payments, and job-related expenses.

The ideal candidate will have hands-on experience working in a construction or contracting environment, with a solid understanding of job costing, subcontractor invoicing, compliance requirements, and project-based accounting processes.

• Full-time
• Monday to Friday, 8:00 AM – 5:00 PM (extended hours as needed)

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401(k) with Employer Match
• Paid Time Off (PTO)

• Process high-volume invoices in Vista (Viewpoint), ensuring accuracy and proper job cost coding
• Perform 3-way matching (purchase orders, receipts, and invoices) for construction-related purchases
• Review subcontractor invoices for accuracy, contract compliance, and required documentation
• Manage and track lien waivers, insurance certificates, and compliance documents prior to payment
• Reconcile vendor and subcontractor statements and resolve discrepancies promptly
• Maintain accurate AP records and documentation within the ERP system
• Partner with project managers, superintendents, and procurement teams to resolve invoice and cost issues
• Assist with month-end close, including accruals, job cost reporting, and expense tracking
• Ensure compliance with construction accounting standards, contracts, and company procedures

• Required:
  
  Hands-on experience with Vista by Viewpoint (ERP system)
• 2+ years of accounts payable experience, preferably in construction, contracting, or project-based environments
• Strong understanding of job cost accounting and project-based financial tracking
• Experience processing subcontractor invoices and vendor payments
• High attention to detail and accuracy in a fast-paced setting
• Ability to manage multiple deadlines tied to project timelines
• Proficiency in Microsoft Excel and general computer systems
• Strong communication and organizational skills

• Direct experience in the construction or subcontracting industry
• Preferred experience with Vista Viewpoint
• Knowledge of job cost structures, cost codes, and budget tracking
• Familiarity with lien waivers, certified payroll, subcontractor compliance, and insurance requirements
• Experience working with project managers and field teams to support financial operations
• Understanding of retention, progress billing, and pay applications

• Collaborative, team-oriented environment supporting construction operations
• Fast-paced, deadline-driven environment tied to project schedules and vendor payment cycles
• Frequent interaction with both office staff and field personnel

Pay: $60,000.00 - $70,000.00 per year

• 401(k)
• Health insurance
• Paid time off

People with a criminal record are encouraged to apply

Work Location:

In person