Accounts Receivable Specialist

• Reconcile cash receipts with Electronic Data Interchange (EDI) transactions and investigate variances.
• Create, process, and post customer deductions (including netting, returns, and shortages), ensuring approvals are obtained in accordance with company policies.
• Apply and post customer payments (EFT, ACH, and cheque) accurately and on a timely basis.
• Respond to customer inquiries and resolve billing, payment, and EDI-related discrepancies.
• Manage collections by monitoring aged receivables, following up on overdue accounts, and maintaining collection records.
• Prepare and process manual invoices, ensuring accuracy and proper supporting documentation.
• Reconcile Accounts Receivable (A/R) aging to the general ledger and perform monthly A/R balance sheet reconciliations.
• Prepare Accounts Receivable reports and comparative analyses for management review.
• Revenue
• Perform revenue variance analysis and investigate discrepancies.
• Analyze EDI 852 data and reconcile expected settlement amounts.
• Prepare weekly Net Pay Statements (NPT) and maintain franchise revenue reports.
• Prepare and post revenue journal entries.
• Identify, investigate, and follow up on missing sales transactions.
• Prepare month-end sales accruals and support the month-end close process.
• Reconcile revenue accounts and ensure accurate revenue recognition.
• Collaborate with customers and internal departments to resolve revenue-related issues.
• Maintain accurate revenue records and supporting documentation.
• Recommend and implement process improvements to strengthen revenue accuracy and operational efficiency

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of experience in Accounts Receivable, Revenue Accounting, or a similar accounting role.
• Experience working with EDI transactions (EDI 852 experience is an asset).
• Experience with ERP/accounting systems.
• Understanding of journal entries, reconciliations, accruals, and month-end close procedures.
• Advanced proficiency in Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, data analysis).
• Strong analytical and problem-solving skills with the ability to investigate discrepancies

This position for employment is for a current vacancy with Highspring’s client. Please note that Vaco/Highspring is regularly asked to provide talent to other organisations. By submitting to this position, you agree to be included in our talent pool for future hiring for similarly qualified positions. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including, but not limited to, the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organisational needs.

Salary ranges will be disclosed where required by law. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan (or similar retirement benefits). Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be conducted by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.