Accounts Payable Coordinator

Job Title:

Accounts Payable Specialist Job Description

This role provides end-to-end accounts payable support for multiple companies in a high-volume, fast-paced environment. You will manage the full invoice lifecycle, ensure accurate coding and timely payments, handle tax calculations, and support continuous process improvements. The position offers exposure to a growing organization undergoing digital transformation, including participation in a major ERP implementation, and the opportunity to contribute your expertise within a supportive, close-knit finance team.

• Manage accounts payable activities for multiple companies in a high-volume, fast-paced environment.

• Review invoices to ensure proper coding, authorization, and supporting documentation in accordance with corporate policies.

• Code and enter invoices accurately into the accounts payable system.

• Prepare spreadsheets to allocate costs to various accounts and cost centers.

• Calculate the recoverable portion of GST and HST across different provinces.

• Manage end-to-end payment processes while adhering to fixed payment deadlines.

• Communicate with internal and external stakeholders to resolve invoice and payment inquiries promptly and professionally.

• Reconcile accounts payable balances and provide analysis of aged payables.

• File approved and paid invoices in an organized and accessible manner.

• Assist with year-end audit activities by preparing schedules, documentation, and supporting information related to accounts payable.

• Process non-PO invoices in a non-PO environment, ensuring accuracy and compliance with internal controls.

• Handle intercompany transactions and process related invoices where required.

• Utilize integrated accounts payable software and ERP systems to process and track payables.

• Use Microsoft Excel to create listings, perform sums, and prepare reports, including working with data from SharePoint and other systems.

• Collaborate closely with the accounting manager and accounts payable team to support continuous improvement and contribute ideas that enhance processes and efficiency.

• Support the finance team during digital transformation initiatives, including adapting to new systems and workflows as part of an ongoing Workday implementation.

• Proven experience in accounts payable in a high-volume, fast-paced environment.

• Hands-on experience processing invoices from receipt through to payment.

• Strong knowledge of invoice processing, including coding, authorization, and documentation requirements.

• Ability to work effectively in a non-PO environment and process non-PO invoices accurately.

• Experience managing expense codes and allocating costs to appropriate accounts and cost centers.

• Knowledge and practical experience handling GST and HST, including calculating recoverable portions across different provinces.

• Experience contacting and working with vendors to resolve invoice and payment issues.

• Proficiency with integrated accounts payable software systems and ERP systems.

• Strong Microsoft Excel skills, including creating listings, performing sums, and working with data exported from other systems such as SharePoint.

• Attention to detail and accuracy in data entry and financial records.

• Ability to reconcile accounts payable and analyze aged payables.

• Strong communication skills for interacting with internal and external stakeholders.

• Ability to manage deadlines and adhere to fixed payment schedules.

• Experience with intercompany transactions and processing intercompany invoices.

• Familiarity with accounts payable and receivable processes within an integrated finance environment.

• Experience with Great Plains or similar accounting/ERP software.

• Ability to create and work with Excel pivot tables.

• Comfort working with SharePoint data and integrating it into Excel reports.

• Interest in and adaptability to digital transformation initiatives, including learning new ERP systems such as Workday.

• Desire to gain business knowledge within the healthcare industry and work on complex problems.

• Ability to contribute ideas and recommendations to improve processes and support continuous improvement.

This role is part of a growing, fast-paced organization that is undergoing a digital transformation, including a current Workday implementation. You will join a close-knit, friendly, and supportive finance team where leaders value expertise, welcome ideas, and encourage collaboration. The organization operates as a not-for-profit social…