Administrative Assistant

Provides administrative assistance to one or more first- or second-level managers, a department, or office. Researches, learns, and applies knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, One Drive, etc.) to provide effective and efficient support.

Assignments may be of a diverse scope and related to various functional areas.

Principal Duties and Responsibilities:

• Provides assistance and support to first or second level managers and employees.

• Researches and learns departmental/company policies and procedures.

• Manages basic calendar needs for one or more manager.

• Prepares and proofreads correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.

• Completes various office tasks (, iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).

• Assisting with data entry, bookkeeping, and expense tracking by accurately recording financial transactions and reconciling reports.

• Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents

• Coordinates basic domestic and international travel (flights, hotel, rental cars, etc.) for a single traveler.

• Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.

• Handles internal and external emails, phone calls and electronic inquiries, and relay phone calls and messages with professional communication

• Greet visitors, ascertains the nature of business and direct visitors to appropriate person.

• Handling incoming and outgoing shipment documentation.

• Receiving shipments from the loading dock and placing them in storage.

• Checking in and checking out company badges in the logbook and SeQure system for vendors, employees, contractors, etc.

• Provides support across local office buildings, including deliveries of office supplies and food.

Shift: ['Calendar and meeting coordination tools', 'Intermediate Excel skills', 'MS Office - Outlook, Word, Excel, PowerPoint, Teams']