Receptionist and Administrative Assistant (1-year contract

Under the responsibility of the Assistant Director, Specialized Markets, the Receptionist & Administrative Assistant will be mainly responsible for answering calls and receiving visitors and providing administrative support.

• Answer, screen and transfer all incoming calls;
• Welcome visitors;
• Sort and distribute incoming mail and process courier delivery requests;
• Revise and format various documents, such as presentations, charts, memos, letters, general correspondence, etc.;
• Create or edit administrative forms;
• Support the different group insurance plan administration services (validation, data entry, coding, etc.);
• Send monthly back up files to various insurance companies;
• Manage the conference rooms and order meals as needed;
• Ensure follow-up with the building manager;
• Order office supplies;
• Update certain lists (telephone, messaging, etc.);
• Act as resource for maintaining all contracts and due dates;
• Make hotel and transportation reservations for travel or meetings and generate expense accounts;
• Perform any other related tasks as requested by the supervisor.

• Minimum 2 years of experience in a similar position;
• Experience in group insurance is an asset;
• Excellent communication skills in English, spoken and written;
• Fluency in French is an asset;
• Versatility, resourcefulness and ability to work independently;
• Flexibility, diplomacy and tactfulness;
• Excellent organizational skills;
• Command of Microsoft Office Suite and ability to learn how to use technology tools.