Document Controller & Quality Assurance Specialist

A career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we’re making an impact around the world.

If you’re looking for a career that moves, join our team of professionals who are passionate about the future of transportation.

Your Opportunity:

Our Markham office is currently seeking a Document Controller & Quality Assurance Specialist to become part of a dynamic transportation group specializing in the planning and design of major provincial highways, regional and municipal arterial roads, and mass transit projects. This opportunity exists for an individual who is detail-oriented with strong multi-tasking, interpersonal, organizational and communication skills.

Your

Key Responsibilities:

Follow document control processes and procedures established for project functions including document tracking, meeting minutes, RFIs, submittals, change logs and other communication tools

Fulfill the Document Control function on projects including, but not limited to:

- Responsible for adhering to electronic filing (on servers) of project documentation consistent with Stantec document management policy/protocol (Global Data Management) and the project’s contract (confidentiality, etc.)

Maintaining project records and overseeing document control for regulatory and legal compliance

Ensuring all technical documents, such as reports and drawings, are collected, uploaded in the system and distributed to the appropriate parties as necessary

Notifying the Project Manager and team members of updated document revisions and how to access them

Assisting Project Managers with monitoring project progress, developing tracking data, reports and other materials as needed

Developing the document management process and protocols for the project(s)

Providing training and guidance in the application of document management procedures and best practices

Fulfill Quality Assurance functions on projects including, but not limited to:

- Reviewing quality documentation for compliance with the quality program and contractual requirements

Conducting process audits and surveillance audits to verify that project services and deliverables meet quality program requirements

Conducting quality assurance reviews of client deliverables prior to submissions

Liaise with all relevant parties, internal and external, during quality audits and inspections

Manage and report on non-conformities, corrective and preventive actions

Report quality metrics on a regular basis including data analysis, the frequency of which is to be determined, and contribute to continuous improvement and Lessons Learned activities

Provide support in responding to quality related inquiries as required

Work as part of a team to meet deadlines and produce high-quality deliverables

Other duties as assigned

Qualifications:

Excellent written and oral communication skills for liaising with internal project team members, clients and external third parties.

Detail-oriented and highly organized with exceptional time management and multi-tasking skills.

Ability to work calmly and effectively under pressure to prioritize and meet tight deadlines.

Experience working in a team-oriented, collaborative environment and also the ability to work independently on an individual basis

Ability to use multiple client or project partner document management systems or platforms (Project Wise, Forma, Unifier).

Expertise in the use of MS Office applications (specifically Word, Excel, Power Point and Outlook) with an interest in…