Unit Secretary; CUPE), Outpatient Procedure Suite - Temporary; Until Approx. Hospital

Land acknowledgement:
Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The land is encompassed within Treaty 13, Treaty 20, and the Williams Treaty. Today, this area is home to many diverse Indigenous Peoples, and we acknowledge the health disparities and barriers Indigenous Peoples face in accessing care.

To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action together to improve safe and equitable health care for current and future generations.

• You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage
• You are a patient and/or client centered individual who performs at an exemplary standard
• You are a team player with excellent communication, critical thinking and prioritization skills

Closing Date:
October 30, 2026

In this position you will interact with staff, physicians and patients in central registration, day surgery, outpatient procedure suites, operating room, physician offices, community resources, inpatient units, Uxbridge site, call centre and the surgical scheduling office. The successful candidate will be responsible for clerical, reception and scheduling duties in the procedure suite as well as the recovery area as needed. The clerical aspect of the role includes: entering pre and postoperative patient information, scheduling urgent procedures, entering orders, maintaining case cart requisitions, filing, photocopying, ordering supplies, data collection, and performing special projects as requested.

The receptionist aspect of the role includes: receiving visitors, patients and/or hospital personnel, answering and directing telephone calls to the appropriate personnel and giving information related to patient care as authorized by the Clinical Lead / Facilitating Nurse and/or Patient Care Manager. The scheduling aspect of this role includes: accurately scheduling urgent procedure appointments for all Outpatient Procedure Suites visits.

You will also be responsible for monitoring adherence to scheduling policies and providing accurate block utilization data to the Patient Care Manager.

• Previous Unit Secretary/medical clerical experience, preferably within an Operating Room and/or Endoscopy setting
• Post secondary education required
• medical office certificate is an asset
• Sound knowledge of medical terminology
• Proficient computer and typing skills
• Previous experience with Meditech preferred
• Strong customer service, interpersonal and written and verbal communication skills
• Ability to prioritize and manage multiple demands in a fast pace environment
• Strong critical thinking, problem solving and decision-making skills with a high attention to detail
• Excellent organizational skills
• Demonstrated ability to work effectively within an interprofessional team as well as independently
• Demonstrated good attendance record with the ability to maintain this same standard
• Demonstrated commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organization related policies, health and safety legislation and best practices and completing relevant mandatory education as required

The successful candidate will primarily work Monday to Friday, Days, from 0730h - 1530h. The position will require flexibility in work hours for a variety of shifts including scheduled surgical reduction and closure days. Please note schedules…