National Sales Leadership Coordinator

The National Sales Leadership Coordinator provides advanced administrative, organizational and coordination support to a team of AVP Sales Leaders with national responsibilities across Canada.

The role enables the leadership team to operate efficiently and effectively in a fast-paced sales environment by managing complex priorities, coordinating national activities, and serving as a trusted point of contact for internal and external stakeholders. Success requires sound judgment, discretion, strong attention to detail, and a proactive, solutions-focused approach.

• Provide proactive, high-quality administrative support to multiple AVP Sales Leaders and help the broader national sales leadership team stay organized, aligned and focused on business priorities.
• Manage complex and frequently changing calendars across Canadian time zones; assess priorities, resolve conflicts and respond to meeting requests using sound judgment and an understanding of business needs.
• Coordinate domestic and international travel, including itineraries, accommodations, ground transportation and required travel documentation, in accordance with company policies.
• Prepare and submit expense reports; maintain accurate supporting documentation and follow up on billing questions, charge discrepancies and outstanding items.
• Review and manage AVP budgets monthly Draft, review and format correspondence, presentations, reports and other materials for leadership audiences, ensuring a professional tone, accuracy and consistency.
• Serve as a key liaison between Sales Leaders and internal partners, including sales teams, distribution partners, business leaders and corporate functions; route requests and follow through to completion.
• Maintain organized records, contact lists, distribution lists, team sharepoint sites, meeting files and confidential information in accordance with records management and privacy requirements.
• Track leadership commitments, decisions and action items; provide timely reminders and help ensure deliverables are completed as agreed.
• Support onboarding, offboarding and role transitions for members of the national sales organization, including access, equipment, orientation schedules and team communications.
• Assist with planning and delivery of recognition activities and employee engagement initiatives.
• Ordering and distribution of promotional items, and marketing materials Process invoices, purchasing requests and other administrative transactions, and coordinate with internal teams to resolve issues promptly.
• Partner with other Administrative Professionals to provide back-up coverage, share best practices and ensure continuity of support.
• Plan, organize and prioritize work independently while remaining agile as business needs and leadership requests change.

• College or associate's degree or equivalent.
• 2+ years of related administrative assistant experience, some project management experience preferred.
• Strong organizational skills (planning, coordination, priority setting, task management and follow-through).
• Proficiency in all MS Office applications, Outlook, Teams, Concur, Workday; technology savvy, able to learn new software platforms and AI tools.
• Ability to work in a global work environment.
• Strong oral/written communication skills required to interact with senior officers and representatives.
• Experience using AI tools to enhance productivity and efficiency, with a strong understanding of responsible AI use, privacy and organizational guidelines.
• Excellent meeting planning skills.
• Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy.
• Highly collaborative and results oriented.
• Bilingualism (English and French) is an asset.
• If…