Office Manager

Job Description PRIMARY DUTIES AND RESPONSIBILITIES Oversee daily office operations and ensure smooth functioning

Supervise and support administrative staff

Act as a liaison between departments and upper management

Manage office budgets and track expenses

Coordinates with maintenance services

Handle administrative tasks such as scheduling meetings and managing correspondence

Implement and enforce office policies and procedures

Communicating with department heads

Run reports or keep track of operational metrics as required

Support the Joint Health and Safety Committee and activities at the branch as assigned

Monitor/Support Work Day activities as assigned; assist front line staff with navigation of Work Day and submitting expenses

Work with OEP/Educator to prepare for any orientations/education sessions (make up binders, set up boardroom)
Make up Nursing bags and order supplies for skills labs and other clinical requirements as needed

Maintain relationships with landlords at all branches and maintenance crews to ensure building needs are addressed and report to leadership any concerns

Greet all staff/new recruits as they come in and support them as needed

Manage any contracts with the support of leadership for equipment at the branches and update accounting with any payment changes/issues (ex: water cooler)
Maintain daily cleanliness of the branch by emptying garbage, vacuuming, dusting, etc. as needed in between cleaning crews

Assist recruitment in welcoming/setting up for in person interviews and support any in office recruiting events (ex: picking up food/refreshments, setting up tables)
Post any memo’s/newsletters/union updates on the appropriate boards

Liaison with coordination and leadership on any concerns/issues brought to your attention and support coordination with any tasks/reports that are site specific

Assist with engagement and retention activities

Complete mask fit test as needed

Assist with DNA Collection Samples and monitor private inbox

Maintain seniority lists

Data collection and entry as required

Support satellite branches with all of the above and travel as required

Time Type Full time Compensation Details Compensation will be discussed during the recruiting process.

Para Med is Canada's leading provider of home health care services, driven by a mission to provide people with the care they need, wherever they call home. Our dedicated team of skilled professionals delivers a wide range of services to meet the full care spectrum of care needs including high-quality nursing, therapeutic, personal support and home support. We work hand-in-hand with health system partners to deliver personalized and coordinated care, support independent living and relieve capacity pressures on hospitals.

Today, our national reach enables expanded access to care in homes and communities across Canada, allowing us to support more people in more places than ever before.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

Para Med is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities.

Para Med is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at …