Construction Project Coordinator Executive Support

Coordinate RFIs, submittals, change orders, and executive follow-ups in a full-time construction support role based in Toronto.

This Executive Assistant position supports a General Manager with project communication, records, scheduling, and administrative priorities. Candidates need construction administration or project coordination experience, plus working knowledge of construction workflows and terminology. Microsoft Outlook, Excel, Word, and Teams proficiency supports shared files, calendars, and multiple priorities. Familiarity with Procore, Bluebeam, Dropbox, or similar tools is preferred.

• Track unanswered messages and obtain timely responses from responsible teams
• Monitor action items, deadlines, procurement requests, and contract documents
• Prepare agendas, capture decisions, and distribute concise meeting minutes
• Maintain document versions, naming conventions, folders, and contact lists
• Collect updates and prepare daily or weekly leadership summaries

• Experience supporting a construction executive or senior project leader
• U.S.
  
  -based contractor experience and construction administration knowledge
• Understanding of RFIs, submittals, change orders, and project records
• Strong organization, discretion, independence, and attention to detail
• Responsiveness during California business hours is required

Apply construction coordination expertise to executive support, project documentation, correspondence tracking, and deadline management in Toronto.