Canadian Payroll Specialist

Select how often (in days) to receive an alert:

Compensation: $66,000 - 82,000 plus up to 3% bonus, capped at 150%. This posting is for an existing vacancy.

The Canadian Payroll Specialist is responsible for the accurate and timely processing of payroll for employees across multiple provinces utilizing Dayforce HCM and ADP Workforce Now (WFN). This role ensures compliance with federal and provincial payroll legislation, company policies, and internal controls while providing exceptional service to employees, managers, and stakeholders. The Payroll Specialist partners closely with People+, Benefits, Finance, and third-party vendors to ensure payroll accuracy and compliance.

This position plays a critical role in ensuring employees are paid accurately and on time while maintaining compliance with all applicable Canadian payroll regulations and company policies.

Payroll Processing

• Process bi-weekly payrolls through Dayforce HCM and ADP Workforce Now (WFN).
• Review and audit payroll data, including new hires, terminations, pay rate changes, promotions, bonuses, commissions, and deductions.
• Validate time and attendance data, ensuring accuracy and completeness before payroll processing.
• Analyze payroll registers and exception reports to identify and correct discrepancies.
• Process off-cycle payrolls, manual checks, and payroll adjustments as required.
• Process Records of Employment (ROEs), employee status changes, and off-cycle payments.
• Balance payroll prior to final management review

Compliance & Tax Administration

• Ensure compliance with the Canada Revenue Agency (CRA), provincial employment standards, and payroll legislation.
• Administer statutory deductions, including CPP/QPP, EI, income tax, EHT, and provincial payroll taxes.
• Assist in year-end processing, including T4, T4A, RL-1, and related reconciliations.
• Process garnishments, support orders, and other legislated deductions.
• Maintain payroll records in accordance with legislative and company requirements.

Employee Support & Manager Support

• Respond to employee and management inquiries regarding pay, taxes, deductions, time reporting, and payroll policies.
• Research and resolve payroll discrepancies in a timely and professional manner.
• Educate employees on self-service payroll functionality within Dayforce HCM and ADP Workforce Now (WFN)
• Perform onboarding orientation and ongoing training to employees and managers

Payroll Administration

• Maintain employee payroll records and ensure data integrity within Dayforce HCM and ADP Workforce Now (WFN).
• Review and process benefit deductions, retirement plan contributions, and other voluntary deductions as per direction of the Benefits department.
• Support payroll audits, internal controls, and compliance requirements.
• Document payroll procedures and participate in process improvement initiatives.
• Collaborate with People+ to provide payroll communications to the organization as needed
• Perform other duties as required
• Generate and analyze payroll reports and audit reports from Dayforce HCM and ADP Workforce Now (WFN).
• Provide supporting documentation and reporting to Finance with bi-weekly payrolls.
• Assist with monthly, quarterly, and annual payroll reporting requirements.
• Support external and internal audits by gathering payroll documentation and evidence.

Work Experience:

• 2-5 years of Canadian payroll processing experience.
• Experience processing multi-provincial payrolls; including Quebec.
• Hands-on experience with Dayforce HCM, ADP Workforce Now or other multi-module HRIS payroll system required.
• Experience with time and attendance systems preferred.
• Experience with payroll reconciliations and audits.
• Experience supporting payrolls in multiple…