Project Controls Officer

At Chisholm, Fleming and Associates (just call us CFA), we understand that when it comes to hiring people, it’s not all about us, and that we also need to ask What’s in it for you?

At CFA, there’s a lot in it for you. In exchange for being the great employee thateverycompany wants to have, with us you get to:

• Work in a diverse, collaborative, inclusive environment
  where people are encouraged to be creative, come up with new ideas and share what they think
• Build on what you can do and know
  through hands-on learning, mentoring and training—whether you are at the beginning or your career or somewhere else along the way
• Grow in more than one direction
  by being an important part of a smaller company— you’ll take on more responsibility, earn greater recognition for your work, gain more exposure to new practice areas, and have a bigger impact on the company’s success
• Be a valued part of a company
  that knows that holding on to good employees has to be a core business strategy
• Balance your work and life
  in an office that appreciates that life gets busy, too
• Join a history of success
  at one of the oldest engineering consultancies in Ontario—we’ve been an important part of the province’s development for the last 69 years and we are now developing our new long-term vision with our revised Strategic Plan.

If this sounds like good reasons for working at a company, then consider joining our team!

We are seeking a Project Cost Control Officer to oversee the financial monitoring, control, and reporting of all active projects within the firm. This critical role ensures that projects are delivered within approved fees, scope, and contractual terms. You will provide independent project cost governance, while supporting Project Managers and senior leadership with accurate financial data

Key Responsibilities

• Project Financial Setup & Governance: Establish project budgets based on proposals and contracts, breaking fees into phase-based and task-based budgets consistent with municipal deliverables (e.g., design stage, construction administration). You will also configure cost codes and labour categories within the firm’s accounting systems and ensure budgets reflect contract amendments, change orders, and scope adjustments.
• Cost Monitoring & Forecasting: Track labour, disbursements, and subconsultant costs against budgets. You will monitor earned value indicators—including cost variance and Estimate at Completion (EAC), to identify and ...
• Financial Reporting: Prepare monthly project cost reports for leadership, highlighting fee utilization by phase, remaining budget versus scope, and variance explanations.
• Project Manager Support: Act as a financial advisor to Project Managers, assisting with labour planning, fee forecasting, and the financial implications of schedule or scope changes. You will also support the preparation of additional services requests and fee amendment justifications.
• Contract & Change Management: Track contract values and amendments to ensure financials remain aligned with executed client agreements. You will also monitor compliance with municipal contract terms and maintain documentation for audits and internal QA/QC.
• Invoicing & Accounting Coordination: Coordinate with accounting manager to ensure accurate, timely invoicing based on percentage complete and approved deliverables. You will track Work in Progress (WIP) and assist in reconciling project cost reports with financial statements.
• Portfolio Oversight & Process Improvement: Provide leadership with visibility into high-risk projects and profitability trends. Support annual budgeting and forecasting using historical project data. Identify opportunities to improve project cost control procedures and help train staff on…