Bilingual Account Coordinator

Association Concepts Inc. (ACI) is an Association Management and Event Planning Company that has been in business for over 50 years. ACI manages over 15 non-profit associations with its head office located in Markham, ON. We are currently looking for an experienced Bilingual Account Coordinator working with the Executive Director in all aspects of association management. This position is for an 18-month maternity leave.

This role allows for a flexible work schedule, including both in-office and remote options.

Board & Committee Support:

• Responsible for the day-to-day logistics of the Board of Directors and their committees - from arranging venue, or setting up conference calls, development of agendas and providing required reports and information, taking/preparing minutes, and all post meeting follow-up.

Communications/Promotion/Website:

• Assist in the development of promotional pieces for association clients as is required for client marketing plans.
• Assist in the organization and development of material for client publications (newsletters, social media, website, eblasts).
• Responsible for updating and overall maintenance of client websites.

Membership:

• Responsible for database maintenance and management of annual renewals.
• Under the direction and guidance of the Executive Director, monitor event budgets; process receivables.

Educational Program Management and Operations:

• Oversee client educational courses (liaise with instructors, venue, AV provider); prepare effective marketing materials; responsible for all program logistics, for both in person and virtual programs.

Events Management:

• Work with Event Department on special events - conferences, seminars, banquets.

Qualifications:

• Minimum of five years of experience in administration/operations and event planning, preferably in the non-profit sector.
• Ability to effectively function in a dynamic environment with multiple client deliverables.
• Strong written and verbal communication skills in both English and French.
• Demonstrated ability to work effectively with a volunteer Board of Directors, staff and external stakeholders.
• Well organized, ability to multi-task and work effectively as part of a team or independently.
• Proficiency in Windows based software (Word, Excel, PowerPoint).
• Proficient in the use of professional Social Media platforms.

Special Conditions:

• Support with other tasks as assigned.
• Evening and weekend work as well as travel across Canada will be required.

If you think you would be a good fit for our Team, please submit your application and resume below. For any questions, please contact Carolyne Vigon, Vice President – car

We wish to thank all applicants for their interest and effort in applying for this position; however, only candidates selected for an interview will be contacted. No phone calls please.

This role allows for a flexible work schedule, including both in-office (Markham, ON) and remote options.

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