Real Estate Executive Assistant

Who We Are

Re/Max Hallmark Ciancio Group is a boutique real estate team specializing in helping clients buy and sell homes in Markham and surrounding communities.

Since 2012, our business has been built on strong relationships, exceptional client service, and a commitment to delivering a seamless real estate experience. We believe real estate is about more than transactions — it’s about trust, professionalism, and long‑term relationships.

As our business continues to grow, we are looking for a Licensed Executive Administrator who thrives in a fast‑paced environment and takes pride in keeping operations running smoothly behind the scenes.

This is a high‑trust, high‑responsibility role supporting a top‑producing Realtor and Broker of Record.

As the Executive Assistant, you will be the operational backbone of the business — managing transactions, communications, schedules, and systems so the broker can stay focused on clients, strategy, and growth. This role requires someone who is highly organized, proactive, detail‑oriented, and able to manage multiple moving parts without missing deadlines or important details.

A valid Ontario real estate license is highly valued in this role
, as it allows you to fully understand contracts, compliance requirements, MLS systems, and transaction timelines. Your license also enables you to confidently communicate with clients, cooperating agents, and lawyers, and step in when time‑sensitive situations arise.

While this is primarily an administrative and operational role, having a license ensures you understand the real estate process at a professional level and can support the business effectively.

Our business moves quickly and requires a high level of organization and accountability.

We are looking for someone who already understands the demands of the real estate industry and can confidently manage multiple responsibilities while maintaining professionalism and attention to detail.

If you have experience supporting a busy Realtor or real estate team and enjoy being the person who keeps everything running smoothly behind the scenes, we would love to hear from you.