Legal Administrative Assistant

Our client is a prestigious specialist law firm based in Marlborough, known for its high standards, client-focused service and collaborative working environment. They are now seeking a capable and organised Administrator to support the smooth day-to-day running of the office and provide both administrative and legal secretarial support to the legal team.

• Minimum GCSE English and Mathematics (or equivalent)
• Previous experience in office administration or legal secretarial support
  , ideally within a law firm or professional services environment

• Strong organisational skills with the ability to multi-task and manage time effectively
• High attention to detail, strong proofreading skills and accurate document production
• Confident using Microsoft Office
  , digital dictation and able to learn new systems quickly, including case or practice management software
• Professional
  , discreet, and approachable with strong communication skills
• Works well under pressure and adapts to changing priorities
• Positive, proactive, and a team player

• Answer calls, manage shared inboxes, schedule meetings and maintain office calendars
• File, scan, copy and prepare routine documents, letters and correspondence
• Monitor supplies and liaise with service providers

• Provide day-to-day secretarial support to fee earners, including diary management, appointments, meetings and key deadlines
• Prepare, format, proofread and amend correspondence, forms and legal documents, including work from templates or digital dictation
• Produce document bundles and client packs, arrange signatures and ensure papers are filed and circulated correctly
• Liaise professionally with clients, counsel, courts and other third parties, taking accurate messages and progressing routine queries
• Assist with time recording, billing, expenses and other matter-related administration

• Open, maintain and close client files and keep the Practice Management System up to date
• Maintain accurate,
  GDPR-compliant records and complete conflict, identification and file-opening checks as required

• Provide flexible administrative cover across the team during busy periods and colleague absence
• Greet clients, prepare meeting rooms and assist with office hospitality

• Handle all client information and documentation with strict confidentiality
• Uphold the firm’s professional standards and follow internal procedures