Project​/Admin Specialist

Sr Technical Recruitment Manager

Location: Marlborough, MA 01752 or Minnetonka, MN 55343

Type: Hybrid - 3 Day Office

$24.00/hr - $26.00/hr

• Provide moderately complex administrative and project support to individuals and departments.
• Work under general supervision and receive detailed instructions only for new tasks.

• Perform general administrative tasks: photocopying, scheduling meetings, typing, faxing, mail handling, and supply management.
• Arrange travel and prepare related documentation.
• Create, edit, and proofread routine documents, ensuring accuracy in grammar and formatting.
• Maintain confidentiality when handling sensitive department or employee information.
• Customer & Internal Support
• Serve as a point of contact for internal and occasional external stakeholders.
• Provide information on established policies and procedures; direct inquiries to appropriate resources.
• Coordinate broader-scope assignments by gathering materials, compiling/tracking data, and verifying data accuracy.
• Make decisions within established guidelines related to planning, organizing, and scheduling work.

• Manage data, procedures, and processes related to the functional area.
• Coordinate and lead administrative tasks supporting the team.
• Assist professional and technical staff with special projects.
• Provide data and process information to other functions as needed.
• Use department software to generate reports, statistics, timelines, tables, graphs, correspondence, and presentations.
• Identify and design workflow improvements.

• Review faculty and attendee reimbursement documentation (COS, receipts, travel, deviations).
• Submit vendor add requests and follow up with HCPs or Specialists for missing information.
• Research payment status and respond to inquiries.
• Generate and send COS forms upon request.
• Provide general Specialist support and coverage as needed.
• Coordinate banner orders, trip kits, and course supplies.
• Manage central inbox and process HCP COS forms and reimbursement requests promptly.
• Support Stone/Lasers Specialist with local program needs, including creating MRFs in GMM and engagements in ENGAGE.
• Update Smart Sheet program checklists and ensure completion.
• Handle peer-to-peer requests and review travel deviations.

• Integrate quality standards into all work and maintain compliance with all quality requirements.

• High school diploma or equivalent; 2+ years of related experience (certification preferred).
• Proficiency in Excel and Smartsheet.
• Strong communication skills and attention to detail.
• Ability to manage multiple projects and shift between administrative and project tasks.
• Flexibility and strong organizational skills.
• Ability to travel up to 20% as needed.

• Associate

• Contract

• Administrative
• Medical Equipment Manufacturing and Manufacturing