Administrative Assistant to Sales

Description

Our company is seeking an administrative professional to perform project & contract administration. The position is responsible for managing the sales calendar, organizing bids for the sales team and data entry. This position will also assist in general human resources functions. It is essential to have efficient multi-tasking skills while remaining organized in this position.

• Manage executive calendar, requiring interaction with internal and external executives and assistants
• Coordination of contracts, change requests & change orders
• Apply for certificates of insurance, licenses and other job bid requirements
• Respond to safety documentation requests
• Generate billings from field & emergency slips
• Setup of new jobs
• Perform other clerical & organizational tasks as needed
• Maintain highest level of confidentiality
• Attention to detail & problem solving capabilities
• Excellent communication skills, both written and verbal
• Assist in general HR functions as directed

• Experience in Microsoft Office
• Experience in high level organization & confidentiality
• Experience with Sage accounting software would be helpful