Inventory and Shipping Specialist II

Inventory and Shipping Specialist II

As an Inventory & Shipping Specialist II, you will serve as a critical link between Rinchem's customers, warehouse operations, transportation teams, and customer support functions. You will analyze inventory and shipment data across customer and company systems, ensure inventory accuracy, coordinate transportation activities, and provide exceptional customer service. This role requires strong knowledge of warehouse operations, inventory management, SAP transactions, transportation logistics, and regulatory compliance.
In this fast-paced environment, you will oversee inventory transactions, support domestic and international shipments, ensure DOT compliance, manage customer communications, and assist in the efficient movement of hazardous and non-hazardous materials throughout the supply chain. You may also serve as a load planner for priority customer deliveries and act as a mentor for junior team members.

• Great people and a great place to work
• Exciting and challenging work that helps build the future of technology from the foundation up
• Flexible working environment where you can fit life around work—we call that balance
• Opportunity to guide and lead others while furthering your career

• Customer Support & Relationship Management
  • Serve as the primary liaison for key customers by providing accurate, timely, and professional communication.
  • Respond to customer inquiries regarding inventory status, shipments, delivery schedules, and operational concerns.
  • Resolve customer issues and elevate concerns as appropriate.
  • Build strong working relationships with internal and external stakeholders to ensure customer satisfaction.

• Inventory Management
  • Perform inventory receipt entries in Chem-Star WMS, SAP, and customer systems of record.
  • Maintain accurate inventory records and transaction histories across multiple systems.
  • Conduct cycle counts and inventory audits.
  • Prepare reconciliation reports and investigate inventory discrepancies.
  • Process specialized inventory transactions including damage, hold, disposition, and non‑conformance activities.
  • Perform quality checks on outbound shipments to ensure inventory accuracy.

• Shipping & Logistics Operations
  • Support daily inbound and outbound shipping operations.
  • Coordinate transportation schedules and loading activities.
  • Manage booking confirmations to ensure timely deliveries and loading schedules.
  • Understand and support import and export operations while coordinating with third‑party logistics providers and agents
  • Assist with chassis logistics, port operations, and transportation planning activities.
  • Support load planning for priority customer deliveries.
  • Generate and review shipping documentation including:
  • Bills of Lading (BOLs)
  • Manifests
  • Export documentation
  • IATA documentation
  • IMDG documentation
  • Customer‑specific shipping paperwork
  • Calculate truck weights and load capacities to ensure safe and compliant transportation.
• SAP & Systems Management
  • Utilize SAP and Chem-Star WMS to process inventory, shipping, billing, and operational transactions.
  • Maintain data integrity across customer and company systems.
  • Support customer and third‑party warehouse management systems as required.
  • Assist in identifying process improvements related to inventory control and transaction accuracy.

• DOT & Regulatory Compliance
  • Ensure compliance with Department of Transportation (DOT) regulations governing the transportation and handling of hazardous materials.
  • Review shipping documentation for compliance with federal, state, customer, and company requirements.
  • Support regulatory audits, inspections, and corrective action activities.
  • Maintain accurate records supporting DOT, hazardous materials, and quality…