Accounts Payable Specialist

Join to apply for the Accounts Payable Specialist role at Advantage Behavioral Health
.

• Base pay: $22.00/hr - $24.00/hr
• Actual pay will be based on skills and experience.

The AP Specialist will be responsible for A/P and administrative tasks for Advantage Behavioral Health Services II and all subsidiary companies.

• A. Essential Duties
  • Sage Intacct & ADP functions
  • Maintain AP email address
  • Maintain vendor records
  • Review and record invoices for accuracy
  • Obtain necessary approvals for invoice payment
  • Prepare vendor payments via ACH or check
  • Credit card coding and reconciliation
  • Prepare 1099
  • Assist in month‑end & year‑end closing
  • Client rent invoicing / management via Pay Pal, depositing cash received
  • Maintain accounting filing system
• B. Additional Duties
  • Assist and cover other staff when necessary to maintain high productivity and efficiency in the department.
  • As the company continues to grow, additional responsibilities that are essential for the department to be successful will be assigned accordingly.
• C. Interpersonal Relations
  • Demonstrates ability to function effectively as part of a team with outstanding oral and written communication.
  • Take constructive feedback and prevent discourse among peers.
  • Critically think of solutions when problems arise, accept constructive criticism well in an open and non‑defensive manner.
  • Wear business casual attire.

• Adaptability
• Customer Service
• Decision Making
• Dependability
• Ethics
• Interpersonal Skills
• Job Knowledge
• Conflict Management
• Organization Skills
• Productivity
• Self-Development
• Teamwork

• Compliance with essential and incidental duties and company policies and procedures.
• Compliance with state and federal laws and regulations applicable to the business.

• Use of computer, telephone, printer, fax.
• Use of company network and email domain.

• Air‑conditioned and well‑illuminated office environment.
• May have several responsibilities at once; interaction with others is constant and can be interruptive.
• Work may be stressful at times due to high‑level workflow.
• Availability to work flexible hours including weekends, holidays, and evenings.
• Participates in educational training, orientations, or compliance programs as needed.
• Employees must give at least 14 days resignation notice in writing if leaving the company.

• Enthusiastic self‑starter operating with sustained energy and great initiative.
• Comfort working with diverse support base.
• Excellent interpersonal and communication skills.
• Strong organizational skills.
• Accepts constructive criticism well.
• Ability to manage conflicting priorities.
• Ability to function independently with flexibility.
• Ability to work under pressure, handle multiple tasks and interruptions.
• Occasional lifting of moderately heavy office supplies up to 25 lbs.
• Ability to sit, stand, or walk for extended periods.
• Strong computer skills to meet Microsoft Office and EHR software requirements.

• Education:
  • High school diploma or equivalent required.
  • Associate’s degree preferred.
• Experience:
  • 2+ years in Accounts Payable and accounting software.
  • Experience in HRM or payroll systems required.
  • Strong working knowledge of office procedures and basic accounting principles.
  • Computer literate:
    Microsoft Office (Excel, Word, PowerPoint) required.

Schedule:

3 days per week, Monday–Friday 8:30‑5:00pm.

• Entry level

• Part‑time

• Accounting/Auditing and Finance

• Hospitals and Health Care