Events Coordinator - MM

Events Coordinator – MM

Location: Marquette Mountain Resort

Seniority level: Entry level

Employment type: Part-time

Job function: Management and Manufacturing

Industries: Recreational Facilities

The Events Coordinator at Marquette Mountain Resort is responsible for the direct solicitation and booking of private events for all seasons including weddings, family reunions, sports teams, ski groups, holiday parties, birthdays, graduation parties, and other catering events. They may also be involved in the planning and coordination of public events such as exhibits, festivals, concerts, mountain events, and races (summer and winter).

The Events Coordinator reports to the Resort Operations Manager.

Shift: Must have open availability, including weekdays, weeknights, and weekends.

• Work closely with the Resort Operations Manager and the General Manager to plan and coordinate private and public events at Marquette Mountain.
• Solicit and book new and repeat business to maximize venue and catering revenue to meet and exceed goals.
• Conduct site visits and meetings for prospective clients.
• Follow up on all leads generated via the MMR Wedding Request Form and other leads in a timely manner.
• Communicate with winter group(s) and race inquiries promptly.
• Provide regular updates to management on private event bookings.
• Provide recommendations to management regarding pricing strategies to capture accounts while maximizing revenue.
• Collaborate with management to ensure all communication materials, including MMR Wedding and Events sections of the website and other social media sites, are up to date reflecting current offerings.
• Maintain a monthly contact log of inquiries and follow-ups.
• Maintain accurate, comprehensive records and files for group history and data.
• Partner with Food and Beverage management to ensure accurate event information transfer between departments.
• Notify management of customer specifications and needs when other departmental support is required, responding efficiently to customer needs.
• Identify and attend industry events such as wedding expos, ski shows, etc., to connect with sales opportunities.
• Develop and maintain a current list of outside vendors for services not provided by Marquette Mountain Resort for either private or public events.
• Notify the Resort Operations Manager promptly of any matters of significance that may affect an event.
• Perform any other duties as assigned.

• Thorough understanding of Marquette Mountain contract policies to ensure accurate delivery and risk management during events.
• Required software knowledge includes Gmail suite and PowerPoint.
• Effective business writing and verbal communication skills.
• Ability to operate basic office equipment.
• Excellent attention to detail.
• Self‑directed and able to maximize use of time, resources, and technology.
• Maintains office, employee, and company confidentiality at all times.
• Exemplifies professional conduct and adherence to company core values.

• Minimum of 2‑year associate degree in Hospitality Management or related business management degree, or equivalent experience.
• Previous outside sales experience preferred.
• Thorough understanding of Marquette Mountain contract policies to ensure accurate delivery and risk management during events.
• Required software knowledge includes Gmail suite and PowerPoint.
• Effective business writing and verbal communication skills.
• Ability to operate basic office equipment.
• Excellent attention to detail.
• Self‑directed and able to maximize use of time, resources, and technology.
• Maintains office, employee, and company confidentiality at all times.
• Exemplifies professional conduct and adherence to company core values.
• Evenings, weekends, and holidays are a regular part of the schedule.
• Must have excellent attendance and conduct record for consideration.

Minimum of 2‑year associate degree in Hospitality Management or related business management degree, or equivalent experience.

Previous outside sales experience preferred.

N/A

Strong computer and POS system skills.