Administrative Assistant

DTE is one of the nation’s largest diversified energy companies. Our electric and gas companies have fueled our customer’s homes and Michigan’s progress for more than a century. And as Michigan’s largest source of renewable energy, we’re creating a cleaner, healthier environment to power our future. We’re also serving communities beyond Michigan, where our affiliated businesses offer renewable energy, emission control technologies, and energy services to industries in 19 states.

But we’re more than a leading energy company... and working at DTE is more than just a job. At DTE, we take great care of each other and our customers, and we use our energy to be a force for growth and prosperity in our communities. When you join us, you’ll be part of a team that welcomes, recognizes, and celebrates differences, and values everyone’s health, safety, and wellbeing.

Are you ready to make that kind of difference? Bring your energy to DTE. Together, we can achieve great things.

Locations:
Marshall, MI

This is a clerical position responsible for performing complex administrative staff‑related duties for a Business Leader, Business Unit or Plant Team. Work involves performing difficult and complex secretarial services requiring considerable independent judgement, initiative, and discretion within the Company policies. An employee in this classification works under general supervision, with work results reviewed through the achievement of results desired, and adherence to policies and procedures.

• Acts as primary contact/liaison for internal/external inquiries, issues, and concerns regarding projects, policies, procedures, forms, and confidential information; screens and prioritizes mail, deliveries and telephone calls and follows through as needed; prepares and dispatches outgoing mail, correspondence, and deliveries
• Responsible for the drop‑off and pick‑up of outgoing and incoming mail/packages at appropriate facilities (certain locations)
• Facilitates/supports Business Unit administrative projects/programs (e.g., annual programs, rollouts, and policies) and day‑to‑day operations
• Plans, coordinates, or facilitates a wide range of assigned activities for off‑sites, meetings, workshops, community functions and large‑scale events as needed
• Assists with the purchase‑to‑pay process including shopping carts, processing invoices, and vendor maintenance and interfaces with suppliers regarding quotes, orders, and invoices as needed
• Analyzes and organizes project information and requirements; independently monitors project progress and results, while maintaining established schedule and budget
• Researches, analyzes, and summarizes business information; prepares and may present reports, spreadsheets, and presentation packages; prepares documentation summarizing business decisions (e.g., employee selections, contract bids according to company pre‑set standards)
• Coordinates calendar, meetings, conference calls, and travel arrangements for a Business Leader, Business Unit or Plant Team as needed, monitors expenditures such as office/field supplies and equipment and provides support to contract administrator by monitoring contract status, processes contract changes, and initiates bid process
• Responsible for records management, including purchasing, regulatory and correspondence, which may contain confidential information
• Evaluates administrative processes for improvements, makes recommendations, and provides guidance to other clerical/administrative staff regarding office policies/procedures, as needed

• Reviews and submits timecards as required and maintains accurate payroll records and evaluation reports each pay period in corporate system(s) as required
• Assists management with the development, implementation and recording of operations and maintenance programs and data, including training and personnel records
• Understands and complies with all applicable environmental, health and safety policies and regulations
• Maintains a safe working environment to include good housekeeping practices of work areas
• Works with corporate groups to facilitate plant and…