Administrative Assistant - Marshfield,WI Job Marshfield area,Wisconsin USA,Administrative/Clerical

Wood Countyis an Equal Opportunity Employer (M/F/D/V).

Location:

WC Annex NW MSFLD

FT/PT:
Full-time 40 hrs/week - WRS Eligible

Final date to receive applications: 11/16/2026

Hiring Range: $18.64 to $21.08/hr

Job Responsibilities WHO WE ARE

Wood County Norwood Health Center has a great passion for helping the members of our community. As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality services is a shared goal across all departments.

If you have a background in administrative support and a passion to help the members of our community, please consider joining our team!

WHAT WE OFFER

Health Insurance - we offer low premiums and low deductibles, with excellent coverage!
Dental Insurance
Vision Insurance
Wisconsin Retirement System (WRS) - This is one of the best-funded public pension plans in the U.S.!
457 deferred compensation plan
Vacation and Sick Time - Start accruing for both on your first day!
10 Paid Holidays
Flexible Spending Account to set aside pre-tax dollars for childcare and medical expenses
Life Insurance
Short and Long-Term Disability
Wellness Incentive Plan
Public Student Loan Forgiveness (PSLF) program

Purpose of Position

This position supports the daily operations of the Norwood Health Center’s main lobby and phones by providing exceptional customer service, managing communication workflows, and maintaining an organized front desk environment. This position greets and directs visitors, coordinates the flow of information, manages calls, maintains essential reports and logs, and assists staff, patients, and clientele while upholding all Norwood Health Center and Wood County policies.

Essential Duties and Responsibilities Phone and Communication Support

Operate the phones efficiently, directing all incoming calls promptly and accurately.

Take complete and accurate messages when calls cannot be connected and deliver them to appropriate staff.

Assist staff and patients in placing outgoing calls.

Notify maintenance or management immediately when any phone system problems occur.

Lobby Operations and Visitor Management

Monitor the lobby area and serve as the primary point of contact for visitors.

Greet, screen, and direct visitors to appropriate areas, ensuring staff are notified prior to visitor entry into the facility.

Observe lobby activity, including residents, and report concerns to appropriate staff members.

Maintain a neat, clean, and orderly lobby and reception area; report housekeeping issues as needed.

Administrative and Clerical Support

Sort and distribute facility mail daily.

Maintain and distribute daily, weekly, and monthly reports, logs, and related documentation.

Check in outpatient appointments and distribute any necessary paperwork.

Perform general clerical tasks including sorting, calculating, collating, stapling, proofreading, and related duties.

Use effective interpersonal communication to foster cooperative working relationships.

Follow established department policies and procedures to support efficient lobby and organizational operations.

Vehicle Key and Log Management

Maintain control of facility vehicle keys and handicap tags.

Manage the vehicle sign out sheet and mileage documentation.

Attendance and Professional Expectations

Report to work on time and as scheduled, allowing for smooth communication between daytime and evening reception staff.

Notify the Health Information Supervisor of absences with sufficient notice to allow substitute scheduling.

Attend mandatory training sessions and maintain required competencies.

Responsible to know and practice the Safety…

Administrative Assistant - Marshfield, WI