Dual Enrollment Administrative Specialist

Job Description

The Dual Enrollment Administrative Specialist provides comprehensive administrative support to the Dual Enrollment Program within the Office of Regional Centers and Online Programs. This position is responsible for managing student applications, processing registrations, verifying eligibility, and ensuring accurate course placement in accordance with university policies and program requirements. Serving as a key liaison between the university, partnering high schools, students, parents, and school counselors, the specialist fosters strong collaborative relationships and offers guidance throughout the enrollment and registration processes.

The role includes collecting and maintaining required documentation, ensuring compliance with state and institutional guidelines, and supporting the development and coordination of the Dual Enrollment course schedule. Additional responsibilities include managing program communications, preparing and maintaining Memoranda of Understanding (MOUs), overseeing the organization and distribution of course materials, coordinating travel arrangements and event logistics, and assisting with onboarding and payroll processing for Dual Enrollment Facilitators.

Through these duties, the Dual Enrollment Administrative Specialist contributes to an efficient, compliant, and student-centered program that supports academic success and advances the strategic goals of the Office of Regional Centers and Online Programs.

• Guide students and school counselors through application, registration, eligibility, and course selection processes for Dual Enrollment.
• Process applications, verify prerequisites, maintain required documentation, and manage add/drop and registration procedures.
• Coordinate course scheduling by assigning sections, reconciling rosters, verifying capacities, and collecting instructor materials such as syllabi and resumes.
• Maintain communication and strong working relationships with high schools, administrators, students, and parents, including responding to inquiries and supporting outreach activities.
• Prepare and manage MOUs, ensure collection of required forms (EVEA, consent, documentation), and maintain accurate program records.
• Oversee logistics such as travel arrangements, event coordination, textbook purchasing/distribution, and course material entry in the AIP system.
• Support onboarding of Dual Enrollment facilitators, assist with dual service agreements, Canvas enrollments, and serve as backup for payroll processing.
• Perform additional duties as needed to support the Dual Enrollment Program and the Office of Regional Centers and Online Programs.

• Typically requires a high school diploma and four years of relevant experience, or an equivalent combination of education, training, and experience.

• Three years in higher education, experience with campus operations and student support.
• Bachelor’s or master’s degree.

Applicants must apply online and attach a cover letter and resume. Final date to receive applications:
Applicant review will begin immediately and continue until a candidate has been identified. Minimum hiring rate $16.48 per hour (Market Range MR06). Salary commensurate with education and experience.