Project Assistant

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We are an electrical construction firm offering total electrical construction, engineering, facilities maintenance, utility, sound and communications, and renewable energy services. We combine broad electrical and energy systems expertise with a strong commitment to quality service and total customer satisfaction.

Contra Costa Electric is recruiting for a Project Assistant reporting directly to the Project Assistant Team Lead, located in Martinez, CA, with daily interface with the Project Management and Field Teams. The Project Assistant is an integral part of the construction process and helps meaningfully contribute administrative support to the project team, resulting in exceptionally executed projects and customer satisfaction.

• Assist with project set‑up and maintain comprehensive project document controls.
• Assist with project start‑up and close‑out meeting requirements, and coordinate periodic job progress meetings including preparing agendas and recording meeting minutes.
• Process project drawing changes and provide timely information to the field and project teams for potential change orders.
• Assist in creating and responding to requests for information.
• Work with the project teams to assemble and process submittals and track approval of submitted products.
• Collect and assemble all project close‑out documentation per customer requirements.

• Process and manage project billing including schedule of values, time and material billing, lien waivers, and customer‑specific billing requirements.
• Obtain and submit compliance documents such as lien waivers and other required compliance as needed by each project.
• Support subcontractor monthly billing processes and compliance documents, including verification of electronic processing of invoices and coordination of payments up to and including final close‑out.
• Work with the project team to respond to requests for proposal as a result of potential change documents.
• Generate potential change orders and manage approval tracking.
• Process prime contract change orders and associated subcontract changes as applicable.

• Quickly learn and apply practices and technical skills.
• Work independently after being shown how to accomplish assignments.
• Show willingness to evaluate assignments and recommend improvements.
• Practice excellent organization and remain upbeat and pleasant even when facing pressure of pending or multiple deadlines.
• Comply with all company operating policies, procedures, and safety requirements.
• Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics.
• Able to work 40 hours per week in Martinez, CA with some travel to job sites as needed.

• Strong teamwork mentality and ability to work in a collaborative environment across departments.
• Strong organizational, record‑keeping and follow‑up skills.
• Self‑motivated, with an aptitude for attention to detail and ability to prioritize workflow.
• Ability to manage multiple tasks and meet deadlines on a daily basis.
• Customer‑focused mindset with ability to meet customers’ expectations and requirements.
• Business communication savvy with excellent oral and written communication skills.
• Display a professional and positive appearance as representative of the Company.

• 1–3 years related experience providing support for commercial construction projects preferred.
• High school diploma or GED required.
• Associate’s degree in a related field may be substituted for experience.
• Understanding of project phases from preconstruction to close‑out is preferred.

• Must demonstrate proficiency in Microsoft Office applications (Outlook, Word, and Excel).
• Proficiency with Adobe Acrobat.
• Knowledge of Prolog Manager or similar project document control software is a plus.

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position is associated with working in a typical office environment, with frequent sitting, reading, typing, walking, reaching, and occasional lifting of up to 25 pounds.

Contra Costa Electric, Inc. is an Equal Opportunity Employer/Veteran/Disabled Employer.