Temporary - Administrative Records Clerk; Limited Term

Temporary City Employee – Administrative Records Clerk (Limited Term)

The City Clerk’s Office is seeking an Administrative Records Clerk to provide administrative and records‑management support to the public and City departments.

Key responsibilities include:

• Serve as a primary point of contact in‑person, by phone, and via email; respond to inquiries and route requests appropriately.
• Intake, log, coordinate, and process claims; track deadlines; prepare acknowledgments and related correspondence; maintain complete and accurate files.
• Intake and support PRA requests by tracking statutory deadlines, coordinating record searches with departments, preparing correspondence, and supporting production of records (including assisting with red actions as directed).
• Perform records management support including filing, indexing, scanning, retrieval, and retention tracking consistent with retention schedules and office standards.
• Provide administrative support such as document preparation, data entry, maintaining logs/trackers, and general clerical support.
• Provide basic accounting/clerical support such as processing invoices, purchase requests, and reimbursements; maintain related records and reconcile routine transactions as assigned.
• Use standard office software and specialized systems (including Laserfiche or similar) while maintaining confidentiality of sensitive and legally protected information.

Qualifications:

• High school diploma or GED.
• Two (2) years of increasingly responsible administrative support experience, preferably including public‑facing customer service and/or records‑related work.
• Ability to manage multiple repeating deadlines and workflows; maintain accurate records; communicate clearly and tactfully with the public and staff; and work effectively with frequent interruptions.

Desirable qualifications:

• Experience processing claims and/or Public Records Act requests in a public agency setting.
• Knowledge of records management principles and retention practices.
• Knowledge of Laserfiche (or comparable document/records management systems).

Work hours:

Flexible hours up to 25 hours per week; maximum of 1000 hours per fiscal year.

This unrepresented position is not eligible for City benefits. Paid sick leave will be accrued in accordance with the Healthy Workplaces/Healthy Families Act of 2014 (Assembly Bill 1522).

Important dates:

• Closing date:
  January 16, 2026
• Tentative Performance Assessment:
  January 22
• Tentative Interviews: week of February 2, 2026

The City of Martinez is an equal opportunity employer and does not discriminate on the basis of disabilities in conformance with the Americans with Disabilities Act.