Command Assistant

Duties

You will serve as a Command Assistant and be responsible for providing executive‑level administrative services for the Commanding Officer and Deputy Director of the National Maritime Center, as well as general support to the NMC Command staff.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Manages appointments and schedules for senior leadership to ensure efficient time allocation
• Ensures commitments made during meetings are followed through by keeping the supervisor informed of their progress
• Manages correspondence and routine email for leadership to ensure actions are completed
• Drafts basic correspondence and documents using templates and established guidelines for leadership signature
• Prepares travel orders, itineraries, and agendas for official travel in accordance with applicable instructions
• Maintains front office procedures such as VIP visit protocols

If you believe you have a disability (i.e., physical or mental) covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency‑Based Assessments, you may request a RA in your online application. Requests and supporting documentation must be received prior to the start of the assessments. Decisions on RA requests are made on a case‑by‑case basis.

If you meet the minimum qualifications and your request is approved, you will receive an email invitation to complete the assessments and must finish all within 48 hours of receiving the URL. If the link is received after the announcement closes, you must complete the assessments within the specified time window. Please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

• Must be a U.S. Citizen.
• Must be registered or exempt from the Selective Service.
• A one‑year probationary period may be required.
• Under the Civil Service Reform Act, first‑time supervisors and/or managers will serve a one‑year probationary period.
• All selected applicants must undergo and successfully pass a background investigation; this position does not require a security clearance.
• This is not a bargaining unit position.
• Time‑in‑Grade requirement must be met by the closing date of the vacancy.
• All federal employees must have salary payments made by direct deposit.

• Social Security Number (SSN)
• Date of Birth (DOB)
• Photos of yourself
• Personal information such as age, gender, religious affiliation, etc.

To qualify at the GS‑08 grade level, your resume must demonstrate at least one full year of specialized experience equivalent to at least the GS‑07 grade level in the federal sector. Specialized experience includes performing the tasks below on a regular basis:

• Prepares travel orders
• Maintains and organizes office files and other materials
• Screens all calls and visitors
• Maintains property accountability and conducts property audits
• Maintains time and attendance and schedules meetings/conferences

NOTE: Experience statements copied directly from this announcement will not be considered as a demonstration of qualifications.

Volunteer experience in programs such as Peace Corps, Ameri Corps, or other organizations is credited toward qualifying experience and can be included on your resume.

This position does not have a positive education requirement. If you choose to include education on your resume, report only attendance and/or degrees from schools accredited by U.S. Department of Education institutions.

College Transcript: If education is used to meet qualification requirements, submit all unofficial transcripts by the closing date. Official transcripts must be provided once selected.

Foreign

Education:

Foreign education may be used if it is comparable to U.S. accredited education. Submit evidence of equivalency as required.

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