Temporary Part-Time Police Administrative Intern

PAY STATUS: NON-EXEMPT

Education: High school diploma or GED equivalent with specialized course work in general office practices such as typing, filing, accounting, or bookkeeping and two (2) years of increasingly responsible related experience or any equivalent combination of education and experience.

Licensing, Registration or Certification:

Background check must be satisfactory.

Pre-employment screenings must be passed.

Must possess and maintain a valid WV drivers license.

Experience:

Education and/or experience above or any equivalent combination of education and experience.

Skills, Knowledge and Abilities:

Working knowledge of computers and electronic data processing and storage.

Working knowledge of modern office practices and procedures.

Some knowledge of accounting principles and practices.

Skill in operation of telephones, computer software, copy machine, postage machine, base radio and calculator.

Ability to effectively meet and deal with the public.

Ability to communicate ideas effectively both orally and in writing, with people on all levels and to follow and give verbal and written instructions.

Ability to establish and maintain effective working relationships with City officials, department heads, associates and the general public.

Ability to work in stressful situations and respond to in a professional, calm and reasonable manner.

Physical:

Body Positions:
Standing, walking, sitting.

Body Movements:
Must use hands to finger, handle, feel or operate objects, tools, or controls. Must be able to meet any required physical standards.

Reach with hands and arms. Must be able to occasionally lift and/or move up to 25 pounds. Stand, walk, sit.

Body Senses:
Sight, hearing, speech and smell. Must be able to speak and hear. Specific vision abilities include close vision and the ability to adjust focus.

Mental:

Language:

Ability to read, speak and write English. Ability to effectively communicate and project positive attitude. Must be able to communicate effectively verbally and in writing.

Supervision Exercised:
None.

Reasonable Accommodations:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General Definition:
Performs variety of routine and complex clerical, secretarial and administrative duties in keeping official records, providing administrative support to all Police Department staff, and assisting in the administration of the standard operating procedures of the department. Works under the close supervision of the Police Chief. While performing the duties of this job, the employee works in a comfortable office environment.

Noise level in the work environment is usually low.

• 1
  - Maintains the required confidentiality of all work. Work is confidential and released to the public only by authorized personnel.
• 2
  - Performs routine clerical and administrative work in answering phones, receiving the public, providing customer assistance and data processing.
• 3
  - Answers in-coming calls and routes callers or provides information as required. Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
• 4
  - May take and transcribe dictation and minutes.
• 5
  - Acts as liaison between vehicle maintenance companies and Police Chief. Maintains Vehicle Assignment Log. Coordinates monthly oil changes and vehicle inspections.
• 6
  - Assists in the procurement of department materials, equipment and maintains supplies; prepares purchase orders for the appropriate departmental signature; secures invoices or other documentation to accompany voucher. Orders and maintains inventory of uniforms, badges, boots and other equipment.
• 7
  - Prepares and monitors work orders.
• 8
  - Maintains all office machinery and mail machinery and related supplies.
• 9
  - Operates office machines and computers as required.
• 10
  - Manages and disburses all incoming correspondence.
• 11
  - Manages hearing/trial notices by listing of daily docket and notifying officers involved.
• 12
  - Drafts, types and edits correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy and completeness.
• 13
  - Inputs data to standard office and department forms, both manual and automated; makes simple postings to various reports; compiles and tabulates data.
• 14
  - Maintains dispatch documents,…