Accounts Payable Coordinator

• CFS is partnering with a fantastic repeat client to hire an Accounts Payable Coordinator
• Company boasts low turnover, strong tenure, a collaborative, professional, and customer-oriented team, and is a growing and stable organization
• Reports to the Accounting Manager

• Review and enter vendor invoices into the accounting system, ensuring expenses are coded to the appropriate general ledger accounts and routed for timely management approval.
• Coordinate weekly payment processing, including check runs and verification of supporting documentation prior to disbursement.
• Audit and process employee expense reimbursements, confirming compliance with company policies and obtaining all required approvals.
• Prepare reimbursement files and facilitate electronic payments through the company's banking platform.
• Assist with periodic special payment distributions, including quarterly dividend payments.
• Support internal and external audit requests by gathering documentation and responding to inquiries as needed.
• Contribute to accounting system enhancements and ERP-related initiatives, while helping maintain documentation for internal controls and compliance procedures.
• Prepare and issue annual 1099 forms and assist with year-end vendor reporting requirements.
• Perform account reconciliations and provide support during month-end close activities.
• Maintain vendor records, including vendor setup, W-9 collection, and ongoing updates to supplier information.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a professional and timely manner.

• 2+ years of accounts payable/expense reporting experience required
• Experience using MS Dynamics Great Plains and/or Concur a plus, but not required
• Basic Excel skills (ability to do vlookup a plus)
• Must be able to pass a criminal background check

Schedule: This role is hybrid in Owings Mills, MD. M-F 8:30am-5pm, 40 hours per week

Salary: $48,000 - $52,000 depending on experience

#INOCT
2026