Administrative Coordinator Grace Kids

OVERVIEW

The full-time Grace Kids Administrative Coordinator is responsible for providing daily administrative support services to the Grace Kids ministry. S/he is responsible for processing all new team member applications, updating and maintaining the Realm database, providing support for events and projects, communications, scheduling, purchasing and other administrative tasks.

S/he is a spiritually mature believer in a vital, growing relationship with Jesus Christ expressed in a commitment to humble, servant leadership and possesses a heart for the local church and wider kingdom of God.

Working as part of a ministry that partners with parents in the spiritual formation of their children excites and energizes you. You are willing to be blessed with a sense of authentic community as we come together for this common purpose. You thrive in a fast-paced environment and enjoy completing crucial behind-the-scenes tasks to propel ministry forward. You are detail-oriented, efficient and have high-capacity.

You have strong problem-solving abilities and take a proactive approach to serving side by side with the team. You are flexible and adaptable to the changing needs of the ministry.

While you could work anywhere, using your gifts for God’s Kingdom gives you the most joy and fulfillment. Most importantly, you believe the gospel is the most important message ever, so seeing it advanced and lived out in people’s lives is of utmost importance to you.

Communications

• Prepares written responses to routine inquiries and prepares and modifies documents, including correspondence, reports, and memos
• Receives and greets guests and team members when the Grace Kids Directors are not available
• Generates weekend hand-outs in conjunction with the Grace Kids Directors and uploads weekly Grace Kids lessons and videos to the website
• Manages the assimilation process of new families and new team members
• Prepares and sends out the agenda for meetings

Scheduling Support

• Schedules room reservations on the church calendar and submits AV, marketing, eSpace and graphics requests as needed
• Assists in setting up and managing all Realm groups under the Grace Kids Directors oversight, creating scheduling templates for serving teams

Staff and Ministry Support

• Manages and oversees:
  Team member application process (including updating background checks & Child Safety Training), Registrations for events and Realm database groups
• Orders resources and supplies, creates monthly newsletter template and records weekend attendance
• Creates and launches check-in events
• Assists K5 Director and GEMS Director with ministry meetings and events
• Assists with Grace Kids special events. (ADVENTure Experience, Ash Wednesday Experience, Family VBS, Grace Kids Fall Kick-off, Parent & Child Dedication classes and receptions)
• Assists with set-up for events, creates and prints signage for workshops and events and sets up tables and displays as needed

• Organized with an ability to prioritize daily tasks and special projects
• Able to maintain a positive attitude, a servant’s heart and grace under pressure
• Experience managing multiple projects at one time, special events, scheduling, purchasing and databases
• Experience in graphic design is preferred
• 3+ years administrative experience required; 5+ years preferred
• Highly proficient with technology, including Microsoft Office applications (Excel, Word, etc.)
• Convictions around God’s vision for ethnic unity

• In-office Monday-Friday
• 1x/Week Each:
  Meet with the Grace Kids Directors, Attend the weekly All Staff Meetings and Attend the weekly All Staff Prayer Pause
• 1x/Month Each:
  Attend Admin staff meeting, Attend the Grace Families staff meeting and work Saturday or Sunday (weekday schedule adjusted accordingly)
• 2x/Month
  -Attend the Grace Kids Staff meeting
• 1x/Year – Attend the All-Staff Retreat, typically in June
• 1-2x/Year – Attend the Grace Kids Staff retreat(s)
• Christmas Eve and Easter Sunday gatherings
• Grace Kids staff are expected to work at Grace Kids trainings and church-wide events

• Reports directly to the Grace Kids K5 Director
• Works closely with the staff from the following departments:
  Grace Kids, Administration, IT, Communications and Facilities

Benefits include:
Family Health/Dental Vision Insurance, 2 Weeks Annual Leave,2 Weeks Sick/Safe Leave,4 Weeks Paid Maternity/Paternity Leave,10 Holidays,403(b) Plan with Employer Contribution and Match and Employer-Provided Life & LTD Insurance