Executive Administrative Assistant

The Summit School, located in Edgewater, MD, educates bright students with learning differences. Founded in 1989, the school program serves approximately 110 students each year. Our track record for success includes tangible outcomes such as high school graduation rates exceeding national averages. The impact for our students and their families is immediate and life-changing. We are seeking an Executive Administrative Assistant to provide administrative support to the Executive Director.

This is a 12-month in-person, 40-hour per week position.

Who we are:

• Small, professional community committed to our mission of supporting children and each other
• A highly-collaborative team willing to roll up our sleeves and support the overall mission of the organization.=

Who you are:

• Friendly, organized, tech-savvy, flexible, and excited about supporting the mission of Summit
• Eager to help others; thrive on supporting leadership to make an impact in our daily operations
• Uses communication and interpersonal skills to cultivate relationships

This position is outward-facing and requires a motivated self-starter who is driven, able to multitask, and is eager to support the operations of our school in a unique way. The ideal candidate is familiar with Google Suite, financial statements, office management and has an understanding of educational institutions. This position has a strong emphasis on time management and organization.

to provide administrative and operations support to the Executive Director

• Calendar Management:
  Proactively manage the ED’s complex calendar, including internal staff meetings, board/donor appointments, and recurring leadership committees.
• Workflow Planning:
  Anticipate upcoming activities to support long-term workflow and project planning for the Executive Office.
• Communications:
  Draft and manage professional correspondence; assist with the recruitment process by scheduling candidate interviews and performing reference checks.
• Compliance & Accreditation:
  Serve as the administrative liaison for Strategic Planning and Accreditation (AIMS/MSDE) committees. Monitor and ensure all reporting deadlines are met.
• Travel:
  Coordinate all logistics and bookings for the ED’s professional travel (e.g., TDF, ASHA, ALDS, AIMS).

• Board Liaison:
  Manage all administrative aspects of board operations, including scheduling meetings and maintaining the official board roster.
• Records:
  Record and distribute precise meeting minutes and prepare board report packages for distribution.
• Hospitality:
  Coordinate all logistics and hospitality for board meetings and the annual Board Retreat.

• Facilities Point of Contact:
  Act as the primary liaison for maintenance and repairs; coordinate work with part-time facilities staff and external vendors (landscapers, HVAC, etc.).
• Rentals & Logistics:
  Manage facility rentals and coordinate logistics for internal and external events.
• Facilities Committee:
  Support the ED in follow-up work and participate as a member of the Facilities Committee (Standard 15).
• Procurement:
  Collect, verify, and submit purchase order requests. Ensure cost-effectiveness and secure ED approval.
• Inventory:
  Collaborate with the Librarian to inventory educational materials and maintain compliance documentation (Fingerprinting, MD Registry).

• Financial Monitoring:
  Track student fund spending, categorize expenses, and alert the ED regarding budget caps.
• Reconciliation:
  Process reimbursements and reconcile monthly transfers; coordinate student activity fee deposits with the Finance Office.
• Collaboration:
  
  Work with the Athletic Director and Accounts…