Administrative Aide IV

Come join our team! Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

Come join our team! Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

Prince George’s County Government is a drug-free workplace. Candidates should be aware that this policy includes marijuana. The Prince George's County Fire/EMS Department is currently seeking applicants to fill an Administrative Aide IV (Administrative Aide 4H) position,
grade H19
, in the Office of the Fire Chief.

Prince George’s County Fire/EMS Department is seeking an Administrative Aide IV to support operations within the Office of the Fire Chief. This senior level role performs advanced administrative and secretarial duties for the Emergency Services Command. Key responsibilities include managing a wide range of administrative tasks, relieving management officials of significant administrative details, and interfacing with internal and external customers to receive, document, and respond to inquiries.

The incumbent is entrusted with handling highly sensitive and confidential information and must exercise good judgment and discretion while maintaining the security of this information. This position contributes directly to the smooth functioning of the Emergency Services Command and ensures that leadership can focus on critical operational priorities.

The mission of the Prince George’s County Fire and Emergency Medical Services (EMS) Department is to serve our communities with excellence by providing the highest quality of risk reduction, fire suppression, rescue, emergency medical, and all-hazards response services to enhance the quality of life in Prince George’s County.

• Provide comprehensive administrative support to the Fire Chief, Executive Officer, and Deputy Fire Chief to ensure the efficient operation of the office.
• Conduct research through file reviews and telephone inquiries to gather data for the preparation of letters, memorandums, and reports.
• Review, prioritize, and distribute assignments for appropriate action; screen telephone calls; greet and assist visitors; maintain awareness of daily activities to address information requests effectively.
• Draft and prepare reports, presentations, and correspondence in alignment with departmental guidelines and established procedures.
• Coordinate travel and training arrangements for Command staff prior to presenting to the Department’s Fiscal Affairs Division for Fire Chief approval.
• Attend meetings as needed and accurately transcribe minutes for the Deputy Fire Chief.
• Communicate professionally with other Commands, internal departments, and external stakeholders on behalf of the Emergency Services Command (ESC).
• Maintain and update lists of Fire/EMS Department personnel and stations, Fire Service organizations and committees, and government officials at the Federal, State, and County levels. Make appropriate notification of changes in employment assignments.
• Enter Expenditure Request Forms (ERFs) into…