Part-Time Administrative Assistant; Office & Marketing Support

Villa Builders

Hughesville, MD | Part-Time | In-Office

Villa Builders is looking for a dependable, organized, and proactive Part-Time Office Support Assistant to help with day-to-day office operations and provide administrative support to the business owner.

This role is ideal for someone who enjoys keeping things organized, handling a variety of office tasks, and helping a small business run more smoothly. We're looking for someone who takes ownership of their work, communicates consistently, and can be counted on to follow through on commitments.

The position will begin part-time, with responsibilities focused on general office support and some marketing-related tasks. Bookkeeping experience is a plus, but bookkeeping will not be part of the initial responsibilities. Additional duties may be introduced as the working relationship develops and business needs evolve.

This is a local, in-person position for someone who values working directly with a team and contributing to the daily operations of a business.

Administrative and Office Support

• Assist with day-to-day office tasks and help keep business operations organized.
• Organize files, documents, and other business records.
• Help manage administrative follow-ups and ensure assigned tasks are completed.
• Provide general support to the owner as needed.
• Help maintain an organized and efficient office environment.
• Handle miscellaneous administrative responsibilities as business needs arise.

Marketing Support

• Assist with basic marketing and promotional activities.
• Help organize marketing materials and company information.
• Support the preparation and coordination of marketing-related tasks.
• Help keep marketing activities and related administrative work organized.

General Business Support

• Identify tasks that need attention and communicate proactively about priorities.
• Follow established processes and ask questions when clarification is needed.
• Keep the owner informed about the status of assigned work.
• Take on additional responsibilities as trust develops and the role grows.

Future Responsibilities

Bookkeeping may be introduced at a later stage for a candidate with the appropriate skills and experience. The initial focus will be on office support and marketing assistance, with any expansion of responsibilities discussed as the business's needs change.

• 1-2 years of previous experience in office administration, administrative assistance, or a similar support role.
• Strong organizational skills and attention to detail.
• Basic marketing knowledge or experience assisting with marketing activities.
• Good written and verbal communication skills.
• Ability to manage assigned tasks and follow through without constant reminders.
• A dependable, consistent, and professional approach to work.
• Willingness to learn, accept feedback, and follow established procedures.
• Ability to handle different types of administrative tasks and adjust to changing priorities.
• Comfortable working directly with the business owner in a small-business environment.

• Experience supporting a small business or owner-operated company.
• Familiarity with bookkeeping or basic financial administration, even if those responsibilities will not be assigned initially.
• Experience with common office software, spreadsheets, document management, and digital communication tools.

The ideal candidate is someone who takes pride in being dependable and helpful. You understand that office support is about more than completing a checklist. It means noticing what needs attention, communicating when something is unclear, and following through on the work you've agreed to do.

You should be comfortable starting with a defined set of responsibilities, building a strong working relationship, and gradually taking on more as the business grows.