Procurement and Accounting Specialist

Join to apply for the Procurement and Accounting Specialist role at Chesapeake College
. The position blends financial accuracy with procurement processing, vendor oversight, and purchase order management, among other responsibilities.

The Procurement and Accounting Specialist is responsible for day‑to‑day procurement operations, ensuring compliance with college policies and applicable laws, including grants. Key duties include:

• Reviewing and approving requisitions for eligibility, funding, and compliance with purchasing policies.
• Preparing, printing, and processing all purchase orders for the college.
• Coordinating returns to vendors and maintaining vendor relationships.
• Providing purchasing training and maintaining training documents.
• Collaborating with internal departments to research and evaluate vendors and products.
• Assisting with the entire RFP process, from drafting documents to evaluating responses.
• Developing, updating, and implementing purchasing policies and procedures.
• Maintaining vendor files for W‑9s and 1099s, and submitting annual 1099 IRS forms for the college and foundation.
• Maintaining fixed asset system: controlling and maintaining fixed assets, tagging, disposal, physical inventory counts, determining useful lives, and preparing property roll‑forward for annual audit.
• Reconciliation of general ledger accounts, monitoring negative encumbrances, and closing year‑end procurement documentation.
• Assisting with college’s purchasing card program and special projects assigned by the Director of Budget and Procurement.

• Maintain fixed asset system, conducting physical inventories, tagging assets, setting up assets in Colleague, determining useful lives, and disposing of assets.
• Process year‑end accounting entries, record depreciation, reconcile G/L, and complete Property Roll‑Forward.

• Reconcile general ledger accounts and resolve outstanding issues with appropriate personnel.
• Responsible for year‑end processing to close out purchasing documentation.
• Monitor and resolve negative encumbrances in Colleague.
• Assist with testing for Colleague’s financial system.
• Review, verify, and process employee expense and travel reports.

• Mostly sedentary with occasional light work.
• Lifting up to approximately 35 lbs occasionally.
• May be exposed to inside office conditions.
• Visual acuity, hearing, grasping, pushing, pulling, lifting, reaching, bending, stooping, kneeling, climbing stairs, walking, occasional travel, and driving may be required.

Entry level

Full-time

Purchasing and Supply Chain;
Higher Education