Assistant Project Manager

Department:
Production

Position Type:
Full-Time

Reports To:

Project Manager / Production Manager

Location:

Queenstown / Grasonville, MD
* 10 minutes over Bay Bridge and 15 minutes from Annapolis*

Travel Required:

Local — office and project sites

Direct Reports:
None

Assistant Project Manager

Coastal Pools is one of the area’s leading custom pool builders, dedicated to making an impact and creating an extraordinary experience for our customers—building quality pools, providing exceptional service, giving back to the communities where we work and live, and fostering a culture of opportunity and growth for our Associates throughout their careers.

Coastal Pools was recognized as 2025 Best of Annapolis & Eastern Shore and consistently ranks among the top pool builders in the region. Production Superintendent Hirin…

The Assistant Project Manager (APM) supports the successful planning, coordination, documentation, and completion of pool construction projects from preconstruction through close-out.

Working closely with Project Managers, the Production team, field leadership, subcontractors, vendors, and customers, the APM helps ensure project information is accurate, materials and resources are coordinated, schedules remain current, documentation is complete, and issues are identified before they become larger problems.

This is a developmental project-management role designed for someone who wants to learn the full lifecycle of pool construction and grow into greater project ownership.

The APM is expected to become increasingly independent as knowledge and capability develop, while the Project Manager retains ultimate accountability for assigned projects until responsibility is formally transitioned.

• Assist Project Managers with projects from preconstruction through completion and close-out.
• Maintain current project schedules, milestones, task lists, and status information.
• Coordinate upcoming activities with field teams, subcontractors, vendors, and internal departments.
• Confirm that necessary materials, equipment, subcontractors, information, and approvals are in place before scheduled work.
• Help identify scheduling conflicts, missing information, or potential delays and elevate them early.
• Participate in project and production meetings and follow through on assigned action items.

• Assist with project handoffs from Sales into Production.
• Review project files for completeness before construction begins.
• Help coordinate preconstruction meetings, site information, plans, selections, permits, materials, and other project requirements.
• Verify that required documentation and information are available to the appropriate teams.
• Help identify discrepancies or unresolved items before they affect field execution.

• Assist with material ordering, delivery coordination, and confirmation of project-specific materials.
• Communicate with vendors and subcontractors regarding schedules, availability, project requirements, and status.
• Track outstanding materials and follow up on delayed or missing items.
• Help ensure subcontractors have the information necessary to complete assigned work.
• Escalate vendor, subcontractor, material, or scheduling problems to the Project Manager promptly.

• Maintain accurate and timely project records in Job Tread and other company systems.
• Update project notes, schedules, photos, task completion, change information, and other required documentation.
• Assist with change-order documentation and ensure approved changes are properly communicated.
• Maintain organized project files so information is accessible to Production,…