Volunteer​/Events Coordinator

Job Description:

Develop and maintain an effective volunteer program. Assist in planning and coordinating special events. Incumbent reports to the Deputy Director of Education & Special Programs.

Essential Job Functions Conducts recruitment efforts as needed, interviews potential volunteers; coordinates volunteer orientation and placement; works with staff to develop/update volunteer job descriptions; schedules specific volunteer activities as needed; provides ongoing training on topics related to museum and local community; works closely with Volunteer Council officers and department liaisons to improve effectiveness of volunteer program. Provides support, answers questions, solves problems, and expedites volunteer and staff requests;

interviews candidate and writes quarterly “volunteer spotlight” feature for Bugeye Times membership newsletter; writes/edits/mails monthly staff newsletter Anchor; provides articles on volunteer activities to local publications; designs/updates forms, handbooks, and materials for recruitment and orientation.

Maintains system of computerized and paper records to document contributions of volunteers; generates reports with statistical data on volunteer numbers, hours, and value of service, as well as departmental break-downs; keeps current volunteer council membership and information; and ensures receipt of benefits. Prepares and coordinates logistics for major event planning. Directs volunteer staff for various seasonal events, including field trips, festivals, concerts, and weekend events.

Maintains budget to ensure timely payment of all invoices. Prepares annual budget for all volunteer program expenses; monitors outlay and payment of bills. Coordinates with the Volunteer Council. Assists with fundraising to help cover costs of the educational programs and events.

Publicizes seasonal cleanup events, recruits staff for such activities and arranges awards. Prepares and maintains paperwork for volunteers, calculates hours and prepares letters to verify community service. Oversees community service worker program by serving as the Museum point of contact. Purchases materials, recruits, and schedules staff for decorating museum during holidays. Acts as liaison between staff and volunteers. Other Job Duties Performs related work as required.

Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.) Knowledge of– Effective techniques of volunteer management. Modern office procedures and practices including operation of calculators and computers. Ability to– Implement an effective program to recruit, place and retain volunteers. Perform varied general office clerical work. Establish and maintain effective working relationships with others encountered in the workplace.

Communicate effectively orally and in writing. Deal effectively with the public.

Required Qualifications (

Note:

Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.) Training and/or

Education:

Bachelor’s degree in communications or related field.

Experience:

Two years of experience working with volunteers (paid or volunteer). Licenses or Certificates:
None Special Requirements:
Subject to background investigation.

Physical Demands:
Requires long periods of standing, frequent walking indoors, repeated bending, crouching, stooping, stretching or reaching; recurring lifting of objects up to 49 pounds; operation of keyboard devices. Unusual Demands:
Required to work weekends and evenings. FLSA Status:
Nonexempt Compensation Steps:
Pay rate: $32.78 - $35.08 per hour; $59,660 - $63,846 annually Grade 721, full-time position, 35…