Rental Projects Coordinator

Join to apply for the Rental Projects Coordinator role at Pacific Mobile Structures, Inc.

Marysville, Washington

Pacific Mobile Structures sells and leases mobile office space and builds innovative modular structures. With over 275 employees, we maintain a rental fleet of more than 9,000 units spanning 4.8 million square feet and over 1,400 storage containers. We reinvest 15% of our revenues into maintaining our products, and over 86% of customers order from us again. 60% of our business comes from referrals.

Pay Range: $27.25 - $30.46

• Be trained on Pacific Mobile’s rental lifecycle processes, including on-rent, off-rent, PO management, and budget tracking.
• Partner with Sales and Accounting to move projects forward smoothly and on time.
• Coordinate building deliveries, returns, and relocations in alignment with customer schedules and compliance requirements.
• Begin mastering our internal systems, including job costing, Rental Project tracking, vendor billing, and lease documentation.
• Track and support budget compliance for each Rental Project, working closely with leadership to flag overages or inefficiencies.
• Maintain detailed records in company databases for all subcontractors, vendors, and customers.

• Identify and implement process improvements to reduce delays and ensure compliance with KPIs.
• Build strong, reliable vendor relationships to support timely deliveries, dismantles, and relocations.
• Participate in performance reviews and process audits to continuously improve service quality and efficiency.
• Work closely with our Construction Services Project Management team, learning the fundamentals of construction project management.

• Advanced organization and multitasking skills; able to manage multiple timelines and stakeholders simultaneously.
• Solid understanding of administrative processes related to project coordination, invoicing, and order management.
• Proficiency with Microsoft Office Suite, especially Outlook and Teams.
• Strong written and verbal communication skills; clear, concise, and professional across teams and with customers.
• Proven ability to learn quickly, retain information, and work independently under deadlines.

• Minimum 2 years in a project coordination, dispatcher, or operational support role, preferably in construction, equipment rental, or logistics.
• Familiarity with union labor, prevailing wage, or public works documentation is a must.
• Confidence in reading budgets, cost codes, and purchase orders.
• Ability to work closely with cross‑functional teams and adapt to changing priorities in a fast‑paced environment.

• 7.5 Paid Holidays plus 2 additional Floating Holidays
• 80 hours PTO (Paid Time Off) effective on hire date
• Medical, Dental, and Vision coverage options
• 8 hours of Volunteer Time per year
• 401(K) Retirement Benefits with Company Match
• Exercise Subsidy Plan, equal to $25 per month
• Quarterly Wellness Incentives
• Safety and Values Recognition Programs
• Years of Service Recognition
• Employee Development & Training
• Drug‑Free, Safety‑Focused Environment

We are a people‑first company focused on customer service, operational excellence, and team collaboration. As an RPC, you will be at the core of what we do, ensuring that projects are delivered with care, precision, and efficiency. With opportunities to grow, contribute, and lead within your role, you will find both challenge and support at every step.

Join us in making an impact—one building, one customer, and one successful rental at a time.