Billing and Accounting Specialist

The Billing and Accounting Specialist is responsible for managing the full-cycle billing process, maintaining accurate financial records, and supporting day-to-day accounting operations. This role plays a critical part in ensuring timely invoicing, collections, accounts receivable and accounts payable management, and accurate financial reporting. The ideal candidate is detail-oriented, organized, and experienced in billing systems and general accounting principles.

• Generate, review, and distribute accurate invoices to clients and customers in a timely manner.
• Monitor accounts receivable aging reports and follow up on outstanding balances.
• Process payments, credits, and adjustments; reconcile billing discrepancies.
• Maintain billing records and ensure all transactions are documented in the accounting system.
• Communicate with clients and internal teams to resolve billing inquiries and disputes.

• Distribute accounting transaction downloads from Quick Books Online.
• Reconcile bank statements, credit card accounts, and balance sheet accounts.
• Process accounts payable invoices and ensure timely vendor payments.
• Manage AR collections and aging reports.
• Maintain organized and audit-ready financial documentation in accordance with company policy.
• Review Statements of work and project setup to ensure accuracy.
• Maintain reconciliation of all Microsoft funding on client accounts.

• Ensure billing and accounting activities comply with applicable regulations and internal controls.
• Support internal and external audits by providing documentation and explanations as needed.
• Assist with sales tax, use tax, and other regulatory filing reconciliations through Avalara.
• Identify process improvements to enhance efficiency in billing and accounting workflows.

• 3+ years of experience in billing, accounts receivable, accounts payable, or general accounting.
• Strong attention to detail and high degree of accuracy in data entry and financial calculations.
• Solid understanding of basic accounting.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Effective written and verbal communication skills.

• Proficiency in accounting software (e.g., Quick Books, Net Suite, Sage, or similar).
• Experience with ERP systems and automated billing platforms.
• Knowledge of revenue recognition standards and financial reporting requirements.
• Exposure to healthcare, legal, or professional services billing is a plus.

• Accuracy & Attention to Detail — Consistently produces error-free financial work.
• Organizational Skills — Manages multiple deadlines and priorities effectively.
• Problem Solving — Investigates and resolves billing discrepancies quickly and professionally.
• Communication — Clearly conveys financial information to client's executive team.
• Integrity — Maintains confidentiality and upholds ethical standards in all financial matters.
• Adaptability — Embraces system upgrades and process changes with a positive approach.

This position is hybrid, depending on business needs. 1-2 days in the office processing checks. Days and times in the office are flexible. Standard working hours are Monday through Friday, 8:00 AM – 5:00 PM, with occasional flexibility required during month-end close periods or audit cycles. The role involves extended periods of working at a computer workstation, screen sharing, and Teams meetings.

Interlink is a nationally recognized IT consultancy, offering the flexibility of a small company while providing stability and benefits usually found at enterprise firms. We work with a  family first  attitude, so we look to hire motivated individuals who understand that…