Accounts Payable Coordinator II - Per Diem

Title: Accounts Payable Coordinator II

Hours: Per-diem: 40 hours per week M-F.

Location: Full-time in-person training required. Potential to work in a hybrid model at the discretion of the manager after training is completed. 1 day will be required in person after training at the office at 178 Savin Street in Malden, MA.

This role focuses on performing a variety of financial activities, including accounting, financial analysis, audit, tax, and collections, while ensuring compliance with regulatory standards. In addition, this role focuses on performing the following Accounts Payable related duties:
Creditor/Debtor accounts, account reconciliation, invoice verification, payment authorization, payment processing, data entry, and account auditing. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a "hands on" environment. The majority of time is spent in the delivery of support services or activities, typically under supervision.

An experienced level role that requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. Works under moderate supervision, problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures, and communicates information that requires some explanation or interpretation.

This position is responsible for processing invoices in accordance with policy and entered into the system in a timely and accurate manner. Answer telephone inquiries from staff and vendors, sort mail and distribute to appropriate staff. Processes weekly check run, handle voided and replacement checks, and issues stop payments when necessary. Perform month end and year-end closings of the Accounts Payable system.

Run appropriate reports at month and year-end to maintain a clean accrual and unapproved invoice file. Print any departmental or hospital reports requested by managers, auditors or other departments. May assist with corporate credit card program.

• Associate's degree in accounting, finance or related field plus three (3) years of accounts payable experience OR high school diploma or equivalent plus five (5) years of accounts payable experience.

• Five (5) years of progressively responsible Accounts Payable experience in a finance or health care setting.

• Process invoices according to the Accounts Payable procedures, including credits, invoices assigned or not purchase orders, and discrepant invoices.
• Perform all aspects of the Accounts Payable functions including the exception invoicing process through the Materials Management/Accounts Payable module.
• Review and research all statements by vendors and follow procedure to reconcile outstanding issues; contact vendors to resolve when necessary.
• Interact with vendors regarding payment terms when necessary.
• Ensure that all invoices are in accordance with policy and entered into the system in a timely and accurate manner.
• Maintain all files, records and reports in an organized manner for future referencing by departments.
• Answer all telephone inquiries from staff and vendors regarding payment of invoices.
• Open all mail on a daily basis and distribute to appropriate staff.
• Process all patient refunds read over from the Meditech BAR systems for payment.
• Process weekly check run, PCARD and ACH and daily BIP.
• Process demand checks, handle voided checks, replacement checks and stop payments when necessary.
• Perform month end and year-end closings of the Accounts Payable system.
• Run appropriate reports at month and year-end to maintain a clean accrual and unapproved invoice file; print any departmental or hospital reports needed by managers.
• Assist AMEX process to ensure that we are earning the maximum revenues on our annual spend.
• Maintain vendor dictionary in Meditech system; ensure that all vendor information is entered properly and completely.
• Assist auditors in year-end audit and any explanation on systems, procedures or invoices as needed.

• Professional office environment with typical office requirements such as computers, phones, photocopiers, filing cabinets, etc.
• Largely a sedentary role, which involves sitting most of the time, but may involve movements such as walking, standing, reaching, ascending/descending stairs and operating office equipment.
• Frequently required to speak, hear, communicate and exchange information.
• Able to see and read computer displays, read fine print, and/or normal type size print and distinguish letters, numbers and symbols.
• Occasionally lift and/or move up to 25 pounds.
• Requires manual dexterity using fine hand manipulation to operate computer keyboard.

• Analytical skills needed for analyzing and reconciling accounts.
• Interpersonal…