Accountant

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Job Description - Accountant I (260006VO)

Job Description

Description

The Department of Developmental Services (DDS) Central-West Region is looking to fill the position of an Accountant I with an individual who is energetic, has meticulous attention to detail, is highly accurate in their reporting and has great organizational skills. The successful candidate will be responsible for processing employee and travel reimbursements and monitoring the travel budgets for the Central-West Region.

The Accountant I will work with financial information and statistical reporting; prepare financial reports, process payments; maintain accounting records and perform financial duties requiring varying degrees of decision making.

Receives, reviews calculations, checks for proper receipts and proper authorization on all payment vouchers submitted for reimbursement under the BB account (travel and employee related reimbursement) for all of the Central/West Region to ensure conformance with established standards and reporting requirements.

Data enters reviewed payment vouchers into HR/CMS system for employee reimbursement in a timely manner on bi-weekly specified dates.

Electronically tracks and verifies all reimbursements entered and paid for staff.

Payment information entered in customized Access Database to run reports, including Expense Reports and/or Late Travel Reports, and send to Operations Manager and Regional Director.

Confers with agency personnel and outside agencies by telephone, in writing or in person to resolve accounting discrepancies and/or obtain statistical data and documentation for various reports and/or projects.

Provides training on travel and reimbursement submissions.

Corresponds with Human Resources staff regarding additional reimbursements for staff who have resigned or have been terminated.

Notifies Human Resources of names that will need to have profiles set up before reimbursements can be issued.

Responds in a timely manner to calls and emails from staff and/or vendors requesting status of payments.

Electronically files all processed Payment Vouchers along with receipts in an organized manner.

Responsible for running bi-weekly and monthly reports in regards to travel/employee reimbursements, including late submission reporting.

Responsible for notifying staff in writing of late submissions. Sends late submission notices to staff with copy to supervisor.

Assists with the coordination of the annual Out of Sate Travel Voucher as required.

Acts as back-up for issuing Dynacash checks and entering Payroll Receipt Vouchers for HR in MOSAIC.

Assists with completing Section 8 and Food Stamp applications.

Works on special projects including reporting, auditing, typing, scanning, and assisting department or other departments as specified by supervisor.

Attends all staff meetings and required training sessions and assists with training other staff as needed.

Performs related work as required. May require some traveling.

This position is located in Springfield, MA

Schedule:

8:00am – 4:00pm

Days Off:
Sunday/Saturday

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public…