Assistant Property Manager

Location: Boston

This job is with JLL, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
JLL has a great opportunity to join our Office Property Management team downtown Boston in the Financial District (Parking is included).
ACCOUNTING
Collaborating in the completion of the annual budget, income and expense, and capital improvement plan.

Reviewing and approving accounts payable, ensuring accurate coding and property allocations.

Reviewing aged delinquency report and communicate with Client Accounting Services to ensure all balances are paid and applied correctly.

Preparing or/and reviewing adjustments to tenant billing process.

Assisting with preparation and submission of monthly financial reports, ensuring deadlines are met.

Preparing and submitting monthly accruals and provide variance explanations.

Reviewing CAM reconciliations and ensuring proper mailing of year-end reconciliations.

Tracking real estate tax due dates, process and mail checks, and follow up on payments.

Ensuring all property files comply with JLL's audit requirements.

OPERATIONS
Maintaining compliance level of JLL management audit and prepare files and records for the audit annually.

Implementing strategic plan and annual budgets, in conjunction with SGM

Assisting engineering staff in preparing the JLL Operations Audit.

Reviewing new leases and write lease abstracts, submitting them to Accounting.

Coordinating employee assignments with the Chief Engineer and obtain bids from outside contractors for additional work.

Ensuring emergency evacuation procedures are updated and life safety systems are functioning properly.

Assembling and analyzing contract bids and submit recommendations and contract agreements for execution.

Supporting contract administration processes, including drafting contracts, scopes of work, and following up with vendors.

Preparing and/or reviewing annual jurisdictional forms and filings.

Maintaining regular communication with the property team, offering necessary support and information.

Preparing and/or review financial statements and reports on office building status, such as occupancy rates and lease expiration dates.

Overseeing and developing of other property team members, if required.

TENANT / CLIENT RELATIONS
Providing excellent customer service to tenants, clients, contractors, and vendors.

Preparing tenant memos and correspondence as instructed by Managers.

Assisting in planning annual safety warden meetings with SGM, and Engineering staff.

Coordinating tenant move-ins/move-outs, including necessary authorizations and insurance certificates.

Distributing annual tenant surveys and handle follow-up as needed.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.
Estimated compensation for this position:
80,625. USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site
-Boston, MA
Job Tags:

Property Management If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.  We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and…